operations officer - administration

The Artona Group Inc.; Vancouver; On-site; CAD 40,000 - 55,000; Full time

Job summary

A local administrative firm in Vancouver seeks an administrative coordinator. You will implement and evaluate procedures, train staff, and assist with budgeting in a fast-paced environment. Ideal candidates have strong communication skills and administrative experience. This permanent, full-time position requires a high school diploma and offers a health care plan.

Benefits

Health care plan

Qualifications

• 1 year to less than 2 years experience in administrative roles.
• Ability to work independently and under pressure.
• Efficient interpersonal and communication skills.

Responsibilities

• Implement and evaluate new administrative procedures.
• Establish work priorities and monitor deadlines.
• Train staff and manage office administrative procedures.

Skills

Interpersonal skills

Excellent oral communication

Excellent written communication

Time management

Attention to detail

Organizational skills

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

Google Drive

Mac OS

MS Windows

Job description

Education : Secondary (high) school graduation certificate

Experience : 1 year to less than 2 years

Work setting

• Private sector
• Urban area

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Plan and control budget and expenditures

Computer and technology knowledge

• Mac OS
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Google Drive

Transportation / travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Health benefits

• Health care plan
• Work Term : Permanent
• Work Language : English
• Hours : 40 hours per week