Operations Manager, Virtual Services

Farm Business Consultants; Calgary; Hybrid; CAD 75,000 - 90,000; Full time

Benefits offered by this job

Competitive salary and bonus eligible

Health and dental benefits + Health Sp

RRSP Matching Program

Hybrid flexibility

Paid time off and professional dev

Job summary

Harvest, a Canadian leader in business services, seeks an Operations Manager, Virtual Services to lead our virtual delivery across Canada from Calgary or London. This full-time, hybrid role reports to the Operations leadership team and focuses on building scalable, high-quality service delivery.

You will manage a team, optimize workflows, monitor KPIs, and partner with Tax and Bookkeeping leaders to ensure timely, accurate service during peak periods and continuous improvement of the virtual

Qualifications

• 5+ years in operations, client service, or service delivery with leadership experience.
• Experience leading hybrid or multi-location teams and virtual service channels.
• Background in tax, bookkeeping, accounting, or financial services operations is a plus.
• Post-secondary education in business/operations or related field; equivalent experience considered.

Responsibilities

• Lead, coach, and develop the Virtual Services team, including hiring and performance management.
• Oversee day-to-day virtual service delivery across channels to ensure high-quality Member experience.
• Plan staffing and scheduling to meet service levels, including peak tax-season demand.
• Establish KPIs, monitor performance, and provide regular reporting to leadership.
• Identify risks and bottlenecks and drive improvements to the service roadmap.
• Design and optimize virtual workflows, document intake, and e-signature processes.
• Collaborate with regional leaders to ensure smooth handoffs between virtual and in-office teams.

Skills

KPIs & Reporting

Lean Process Improvement

Budget Management

Team Leadership

Hybrid/Multi-location Experience

Education

Business Administration

Operations Management

Accounting

Tools

Microsoft 365

CRM

Practice Management Systems

Teams

E-signature Platforms

Job description

Overview

Job Title: Operations Manager, Virtual Services

Location: Calgary, AB or London, ON. HybridEmployment Type: Permanenet, Full-time

Position Status: New Role

Base Salary:75,000 - 90,0000

About Harvest

Harvest is a Canadian Leader in business services and integrated financial, tax, and estate planning solutions. For more than 25 years, we have partnered with small business and farm families across Canada - delivering strategic guidance, long-term planning, and complete financial support at every stage of business and life.

Through the Harvest Network, our Members gain access to a comprehensive suite of expertise: from retirement and estate planning to insurance, investment management, bookkeeping, and farm management consulting. We bring world-class financial capability to rural communities without ever compromising the personal relationships that have been built and trusted for generations. At Harvest, you’re not just joining a company; you’re joining a mission to keep Canada’s heartland thriving for generations to come.

Position Overview

The Operations Manager, Virtual Services leads the Company's virtual service delivery model. The role oversees the people, processes, and tools that power virtual service across all regions. Providing operational expertise, frontline insights, and performance data to support service development, enhancement initiatives, and successful implementation of the virtual services roadmap.

Working closely with regional and functional leaders and the Product Manager, Virtual Services, the Operations Manager balances day-to-day operational excellence the successful execution and continuous improvement of virtual service delivery. As a key part of the Operations leadership team, the role shapes how the Company serves Members across Canada.

Key Responisbilities

• Lead, coach, and develop the Virtual Services team, including hiring, onboarding, performance management, and recognition.
• Oversee day-to-day virtual service delivery across all channels (phone, email, and secure portal), ensuring a consistent, high-quality Member experience.
• Plan staffing, scheduling, and workload distribution to meet service levels, with particular focus on peak tax-season demand.
• Establish, monitor, and report on key performance indicators, including response times, file turnaround, Member satisfaction, and retention. Provide regular operational performance reporting and analysis to support Product Management and organizational decision-making.
• Identify operational risks, service bottlenecks, and resource constraints that may impact service delivery or roadmap execution.
• Recommend operational improvements based on performance metrics, employee feedback, and Member feedback.
• Design, document, and continuously improve virtual workflows, including document intake, remote data collection, file handoffs, and e-signature processes.
• Partner with Regional Operations, Tax, and Bookkeeping leaders to ensure smooth handoffs and clear accountability between virtual and in-office teams.
• Serve as the escalation point for complex Member concerns, resolving issues promptly and addressing root causes.
• Champion the effective use of virtual service technology and lead the operational adoption of new tools, processes, and technologies introduced through service improvement initiatives.
• Develop and execute training, communication, and change-management plans to support successful implementation across the Virtual Services team.
• Ensure operational readiness for service launches, enhancements, and process changes.
• Manage the Virtual Services operating budget and identify opportunities to improve efficiency.
• Accountable for operational execution, service delivery, implementation, adoption, and continuous operational improvement of those initiatives.

What You will Bring

Education and Experience

• 5+ years of experience in operations, client service, or service delivery, including 3+ years leading teams. Experience participating in cross-functional projects involving service improvements, process redesign, technology implementation, or operational transformation is considered an asset.
• Demonstrated experience managing hybrid, or multi-location teams and virtual service channels.
• Experience in tax, bookkeeping, accounting, or financial services operations (strong asset).
• Post-secondary education in Business Administration, Operations Management, Accounting, or a related field (equivalent experience will be considered).

Knowledge, Skills and Abilities

• Proven ability to use KPIs and reporting to manage performance, forecast demand, and drive decisions.
• Experience documenting and standardizing workflows; Lean or similar process improvement training is an asset.
• Budget management experience, with sound business and financial acumen.
• Proficiency with Microsoft 365, CRM and practice management systems, and virtual collaboration tools (e.g., Teams, client portals, e-signature platforms).

What We Offer

• A competitive salary (see range above) and bonus eligibility.
• Comprehensive group health and dental benefits combined with a Health Spending Account.
• RRSP Matching Program.
• Hybrid flexibility, combining time in our office and work from home.
• Paid time off and ongoing professional development.
• The opportunity to shape how a trusted Canadian organization serves its Members.

Why Harvest?

Choosing where you build your career is one of the most meaningful decisions you’ll make. At Harvest, we don't take that lightly – we want you to know exactly what you’re stepping into.

You'll Make a Real Difference

Our Members are comprised of farm families, small business owners, and community builders who have spent their lives creating something that they’re proud of. The work you do here directly supports their goals, protects their legacies, and shapes the financial futures of communities across Canada. When our Members succeed, you will feel that success.

Our Members Are at the Heart of Everything

Every decision we make – from the solutions we develop to the way we train our teams – starts with one question: what is best for our Members? We have built our network around trust, accessibility, and deep personal relationships. As a Harvest team member, you’ll uphold that standard every single day, and you’ll be supported in doing so.

You Are Our Greatest Asset

We’ve been fortunate to build a team of people who genuinely care about their Members, their colleagues, and the communities they serve. We don’t just say our people matter; we build our culture around it. At Harvest, you are joining a collaborative, value-driven environment. We invest in individuals who carry our mission forward. Your growth is our growth.

Harvest uses artificial intelligence to assist in screening applicants for this position.

Harvest is committed to an inclusive, accessible, and barrier-free recruitment process. Accommodations are available on request throughout the selection process; please let us know if you require accommodation and we will work with you to meet your needs.