Operations Law Clerk – Legal, Privacy & Compliance

ZSA Canada; Toronto; On-site; CAD 70,000 - 100,000; Full time

Job summary

A nonprofit health and benefits company seeks an Operations Law Clerk for their Toronto office. This role supports the Legal, Privacy & Compliance department through various tasks including maintaining corporate records, managing invoices, and supporting legal services reporting. The ideal candidate has a diploma in law and at least five years of experience, showcasing strong organizational and communication skills.

Qualifications

• Minimum five years’ experience, preferably in a legal setting.
• Excellent organizational and time management skills.
• Ability to develop and maintain relationships with stakeholders.

Responsibilities

• Maintaining corporate records and the corporate entity database.
• Preparing and filing corporate returns.
• Liaising with internal and external legal counsel.

Skills

Organizational skills

Communication skills

Analytical skills

Proactive

Problem-solving skills

Education

Diploma from a recognized Ontario Law Clerk program

Tools

Microsoft Office

Legal document management systems

Job description

Operations Law Clerk – Legal, Privacy & Compliance

Operations Law Clerk – Legal, Privacy & Compliance

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Our client, a not for profit health and benefits company is looking to add an Operations Law Clerk to their team.

THE ROLE IN A NUTSHELL

The Operations Law Clerk – Legal, Privacy and Compliance supports two functional areas within the broader Legal, Board Affairs, Privacy and Compliance department with day-to-day activities and ongoing projects designed to improve our performance and enhance efficiency. This role contributes to the department’s commitment to a “Better Way” to deliver services that benefits key stakeholders and the company as a whole.

THIS ROLE WILL BE RESPONSIBLE FOR

• Maintaining corporate records and the corporate entity database
• Preparing and filing corporate returns
• Performing various corporate searches and corporate on-line registrations
• Liaising with internal and external legal counsel and other internal groups as required
• Support with processing, monitoring and tracking invoices from external counsel for budgeting, forecasting and workflow purposes
• Identifying trends in spending to support more effective ways of working (internally and externally)
• Ensuring legal matters are being inputted and tracked in the legal matter management system (Xakia) and supporting with internal workflow management
• Support preparing monthly, quarterly and annual reports on the use of legal services by line of business to demonstrate the productivity and value delivered by the legal department
• Identifying process improvements based on trends identified through legal department reporting
• Support with litigation management, working closely with legal counsel
• Support with contract lifecycle management and the management of the legal department drive
• Support with onboarding and department management activities
• Create and maintain a Privacy Impact Assessment (PIA) shared folder and log
• Maintain Privacy Incident and Breach logs
• Support the transition from Ethidex to Resolver and ongoing operation of Resolver (managing regulatory calendar of filings)
• Update and maintain regulatory policy tracker ensuring the policies are updated in a timely manner by policy owners.
• Gather information and develop Regulatory Compliance Management Self-Assessment reports annually
• Support the Security and Privacy committee, annual regulatory reporting, and the licensing program for insurance agents
• Other duties as assigned

WHO They Are LOOKING FOR

They are not looking for just anyone. They are looking for a unique individual with a big brain and a big heart who wants to help create better health for all Canadians.

Qualifications for this role include:

• A diploma from a recognized Ontario Law Clerk program certified with The Institute of Law Clerks of Ontario or equivalent.
• Minimum five years’ experience, preferably in a legal setting.
• Excellent organizational and time management skills with the ability to meet deadlines and manage a variety of requirements and priorities concurrently.
• Excellent communication skills (verbal and written); knowledge of legal terminology, processes, and procedures is a plus.
• Proficient in using office productivity software (e.g., Microsoft Office suite) and legal document management systems.
• Proactive, diplomatic, and confident with the ability to develop, foster and maintain relationships with a wide variety of stakeholders, including members of the senior leadership team and the executive committee.
• Analytical and critical thinking capabilities.
• Ability to work independently and a strong team player.
• Ability to be discrete and maintain confidentiality and privacy requirements.
• Sound judgment and problem-solving skills.
• A high level of initiative, attention to detail and accuracy.

THE NICE TO HAVES

• Bilingual (English and French)

For more information or to submit your CV to [e-mail] reference #LI33670

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Staffing and Recruiting

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