Operations Law Clerk – Legal, Privacy & Compliance

ZSA Legal Recruitment; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a dedicated Operations Law Clerk to enhance their Legal, Privacy, and Compliance department. This role is pivotal in maintaining corporate records, liaising with legal counsel, and supporting litigation management. The ideal candidate will possess a diploma from an Ontario Law Clerk program and have at least five years of experience in a legal setting. Join this innovative team to contribute to better health for all Canadians while developing your skills in a supportive environment. If you are proactive, organized, and eager to make a difference, this opportunity is for you!

Qualifications

• 5+ years of experience in a legal setting preferred.
• Proficient in legal terminology, processes, and procedures.
• Bilingual in English and French is a plus.

Responsibilities

• Maintain corporate records and manage corporate entity database.
• Liaise with legal counsel and support litigation management.
• Prepare reports on legal services usage and identify process improvements.

Skills

Organizational Skills

Time Management

Communication Skills

Analytical Thinking

Problem-Solving Skills

Discretion and Confidentiality

Education

Diploma from recognized Ontario Law Clerk program

Tools

Microsoft Office Suite

Legal Document Management Systems

Xakia

Job description

Toronto | 5 + Years

Our client, a not for profit health and benefits company is looking to add an Operations Law Clerk to their team.

THE ROLE IN A NUTSHELL

The Operations Law Clerk – Legal, Privacy and Compliance supports two functional areas within the broader Legal, Board Affairs, Privacy and Compliance department with day-to-day activities and ongoing projects designed to improve our performance and enhance efficiency. This role contributes to the department’s commitment to a “Better Way” to deliver services that benefits key stakeholders and the company as a whole.

THIS ROLE WILL BE RESPONSIBLE FOR

• Maintaining corporate records and the corporate entity database
• Preparing and filing corporate returns
• Performing various corporate searches and corporate on-line registrations
• Liaising with internal and external legal counsel and other internal groups as required
• Support with processing, monitoring and tracking invoices from external counsel for budgeting, forecasting and workflow purposes
• Identifying trends in spending to support more effective ways of working (internally and externally)
• Ensuring legal matters are being inputted and tracked in the legal matter management system (Xakia) and supporting with internal workflow management
• Support preparing monthly, quarterly and annual reports on the use of legal services by line of business to demonstrate the productivity and value delivered by the legal department
• Identifying process improvements based on trends identified through legal department reporting
• Support with litigation management, working closely with legal counsel
• Support with contract lifecycle management and the management of the legal department drive
• Support with onboarding and department management activities
• Create and maintain a Privacy Impact Assessment (PIA) shared folder and log
• Maintain Privacy Incident and Breach logs
• Support the transition from Ethidex to Resolver and ongoing operation of Resolver (managing regulatory calendar of filings)
• Update and maintain regulatory policy tracker ensuring the policies are updated in a timely manner by policy owners.
• Gather information and develop Regulatory Compliance Management Self-Assessment reports annually
• Support the Security and Privacy committee, annual regulatory reporting, and the licensing program for insurance agents
• Other duties as assigned

WHO They Are LOOKING FOR

They are not looking for just anyone. They are looking for a unique individual with a big brain and a big heart who wants to help create better health for all Canadians.

Qualifications for this role include:

• A diploma from a recognized Ontario Law Clerk program certified with The Institute of Law Clerks of Ontario or equivalent.
• Minimum five years’ experience, preferably in a legal setting.
• Excellent organizational and time management skills with the ability to meet deadlines and manage a variety of requirements and priorities concurrently.
• Excellent communication skills (verbal and written); knowledge of legal terminology, processes, and procedures is a plus.
• Proficient in using office productivity software (e.g., Microsoft Office suite) and legal document management systems.
• Proactive, diplomatic, and confident with the ability to develop, foster and maintain relationships with a wide variety of stakeholders, including members of the senior leadership team and the executive committee.
• Analytical and critical thinking capabilities.
• Ability to work independently and a strong team player.
• Ability to be discrete and maintain confidentiality and privacy requirements.
• Sound judgment and problem-solving skills.
• A high level of initiative, attention to detail and accuracy.

THE NICE TO HAVES

• Bilingual (English and French)

For more information or to submit your CV to [e-mail] reference #33670

Tagged as: In-House, Intermediate