Operations Coordinator, Vice President, Students

University of the Fraser Valley; Abbotsford; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a Coordinator to enhance the student experience through effective operational management. This role involves collaborating with various stakeholders, providing vital administrative support, and ensuring smooth project execution within the VP, Students division. The ideal candidate will have a strong background in administration, excellent interpersonal skills, and the ability to manage multiple priorities. Join a vibrant community dedicated to fostering inclusivity and supporting student success in a diverse educational environment. This position offers an exciting opportunity to contribute to meaningful initiatives and shape the future of a thriving student body.

Benefits

Career and lifestyle benefits

Commitment to diversity and inclusion

Support for professional development

Qualifications

• 3+ years of experience in a senior assistant or project coordinator role.
• Strong organizational skills and ability to manage multiple demands.

Responsibilities

• Coordinate operational functions, projects, and events within the VP, Students division.
• Provide administrative support for exempt Managers/Directors.

Skills

Interpersonal skills

Written communication

Organizational skills

Conflict resolution

Adaptability

Education

Two-year diploma from a recognized post-secondary institution

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Graphic design software

Web content management systems

Job description

Job Summary

The Coordinator contributes to the success of UFV and its student community through the efficient coordination of operational functions, projects, and events within the VP, Students division. This role provides administrative support for the exempt Managers/Directors and requires regular cross-functional collaboration with other staff, administrators, faculty, and students, as well as contacts external to the university.

Qualifications

• Completion of a two-year diploma from a recognized post-secondary institution.
• Minimum three (3) years’ relevant, progressive experience at the senior assistant or project coordinator level, preferably in a post-secondary institution environment.
• Formal or informal learning related to leading in a post-secondary institution (e.g., supervisory skills, educational leadership, indigenization, student success) would be an asset.
• Superior interpersonal and written communication skills. Experience dealing with the public. Strong organizational skills, with the ability to manage multiple competing demands and deadlines.
• Demonstrated ability to maintain confidentiality, and the ability to work with minimal or no supervision.
• Demonstrated ability to respond to circumstances that involve conflict, vulnerable populations, highly sensitive topics, risk, etc.
• High level of competency in a variety of software applications including Microsoft Outlook calendar/email, Word and Excel.
• Experience in accounting practices and financial reporting.
• Experience using graphic design software and web content management systems.
• Highly adaptable and able to manage change. Demonstrated proof of collegiality in a team environment.

About UFV

The University of the Fraser Valley is located on the traditional territory of the Halq'eméylem-speaking peoples. We express our gratitude and respect for the honour of living and working in Stó:lo Tém:éxw (Stó:lo Land; Stó:lo World). In all that we do, UFV strives to support and honour the Stó:lo peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW — which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization, recognizing our responsibilities to community, and a multi-year plan to increase the number of Indigenous faculty, staff, and administrators working at UFV.

UFV has campus locations in Abbotsford, Chilliwack, Mission, and Hope in the beautiful British Columbia, and in Chandigarh, India. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community and shape the future of 15,000 students.

Indigenization, equity, and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV, we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples, members of groups that experience discrimination due to race, colour, place of origin, ancestry, and/or religion, persons who identify as women and 2SLGBTQ+, and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary, with an option to decline to answer. Information will be used to support efforts to broaden the diversity of the recruitment process, and results are not shared with the selection committee. Inquiries about the survey may be directed to [e-mail]. Learn more about our commitment to diversity and inclusion.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. In an effort to be both environmentally and fiscally responsible, UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/or a verification of their education credentials.

UFV is committed to the principle of equity in employment.