Operations Coordinator - Executive & Leadership Support (Contract to Full-time)

Maneva; Toronto; Hybrid; CAD 60,000 - 90,000; Full time

Job summary

An innovative startup is seeking an Operations Coordinator to enhance operational efficiency and support leadership. This hybrid role offers a unique opportunity to work at the intersection of administration and technology, contributing to a dynamic environment focused on AI solutions in manufacturing. Ideal candidates are detail-oriented and proactive, ready to thrive in a fast-paced setting while building processes from scratch. Join a forward-thinking team and grow into a senior operations role, making a real impact in the industry.

Benefits

Flexible Work Hours

Professional Growth Opportunities

Remote Work Options

Local Travel for Company Engagements

Qualifications

• 2+ years in an administrative or operations role, preferably in a startup.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Support the leadership team with calendar management and meeting logistics.
• Coordinate travel arrangements and prepare detailed itineraries.

Skills

Calendar Management

Travel Coordination

Communication Skills

Organizational Skills

Proficiency with MS365

Education

Bachelor's Degree

Tools

MS365

Job description

Operations Coordinator - Executive & Leadership Support (Contract to Full-time)

Operations Coordinator - Executive & Leadership Support (Contract to Full-time)

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About Maneva

Maneva, a startup founded by an ex-Google Deepmind researcher, is an AI service provider revolutionizing manufacturing operations with cutting-edge AI solutions for autonomous factory operation and optimization. Our solution generates AI-powered actions and insights using off-the-shelf hardware or existing vision systems for real-impact manufacturing problems in products and equipment inspection, production efficiency, safety, and more.

About Maneva

Maneva, a startup founded by an ex-Google Deepmind researcher, is an AI service provider revolutionizing manufacturing operations with cutting-edge AI solutions for autonomous factory operation and optimization. Our solution generates AI-powered actions and insights using off-the-shelf hardware or existing vision systems for real-impact manufacturing problems in products and equipment inspection, production efficiency, safety, and more.

About The Role

Maneva is seeking a highly organized and proactive Operations Coordinator to support our leadership team and drive operational efficiency across the organization. This hybrid role blends administrative coordination, travel and calendar management, and cross-functional support. It's ideal for someone who thrives on building structure, is eager to contribute in a fast-paced startup environment, and is interested in growing into an Executive Assistant or senior operations role.

Who You Are

• Detail-oriented and proactive with strong judgment and discretion.
• Skilled at juggling multiple priorities and adjusting to shifting schedules.
• A strong communicator who thrives on being helpful and anticipating needs.
• Comfortable with ambiguity and excited by the opportunity to build processes from the ground up.
  
  

This is a contract position with the opportunity to transition to full-time based on performance.

Requirements

Key Responsibilities

• Executive & Leadership Team Support
• Manage calendars for the CEO and senior leadership team, including scheduling internal meetings, customer calls, and investor briefings.
• Coordinate meeting logistics: agendas, follow-ups, room bookings, and virtual links.
• Monitor email and Teams threads for action items, deadlines, and conflicts.
• Travel & Meeting Logistics
• Book domestic and international travel for executives and team members (flights, hotels, transfers).
• Prepare detailed travel itineraries and ensure all bookings are aligned with travel preferences and budget.
• Track and submit expense reports and reconcile receipts after travel.
• Operational & Administrative Coordination
• Assist in organizing internal events, offsites, and team workshops.
• Support documentation, contract filing, and database maintenance.
• Help drive alignment across departments by ensuring timely follow-up on key initiatives.
• Special Projects & Ad Hoc Support
• Conduct research (e.g., vendors, partners, suppliers) to support leadership decisions.
• Assist in preparing presentations and reports for internal or external meetings.
• Take on additional coordination tasks as needed across business ops or deployment teams.
  
  
  

Qualifications

• 2+ years in an administrative, operations, or executive support role (startup experience a plus).
• Proficiency with MS365 and basic calendar management tools.
• Bonus: Experience coordinating travel, working with leadership teams, or supporting technical teams
  
  
  

Benefits


Why Join Us?

• Opportunity to work with cutting-edge AI technology in manufacturing
• Professional growth opportunities
• Flexible, remote work with local travel for company engagements
  
  

Important Notice: Protecting Your Personal Information

We are committed to ensuring the security and privacy of all applicants. Please be aware that our company will never ask for sensitive personal information, via email, phone call or text message. We also do not require payment from applicants for any part of the hiring process.

If you are contacted by someone claiming to represent our company and asking for such information, please do not respond. Instead, report the incident to us immediately at [e-mail].

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Management and Manufacturing

• Industries

  IT Services and IT Consulting

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