Operations Coordinator, Academic

Red Deer College; Red Deer; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

15% of hourly rate in lieu of vacation

Job summary

Red Deer Polytechnic is seeking an Operations Coordinator, Academic to coordinate the business operations of the School of Arts and Education. The role acts as a liaison between academic and service areas and external stakeholders to advance the school's strategic priorities, and supports the Academic Operations Manager in ensuring efficient operations.

Key duties include analyzing enrolment and timetable data, preparing employment contracts, maintaining privacy, monitoring budgets and project

Qualifications

• Three-year undergraduate degree, three years of university or equivalency in Business or related Field of Study.
• Three years of experience.
• Four-year undergraduate degree, or three-year plus one year in related program.
• Experience with Banner and Cognos is an asset.

Responsibilities

• Collects and analyzes enrolment, timetable, financial, and other operational data, and provides recommendations to support informed decision-making.
• Prepares and distributes employment contract letters for approval and signature, ensuring the accuracy and consistency of contract calculations in accordance with collective agreements.
• Maintains the confidentiality of personal information in accordance with Polytechnic policies, standard practices, and the Protection of Privacy Act (POPA).
• Under the direction of the Academic Operations Manager, monitors the school's operating and personnel budgets and reports any discrepancies as needed.
• Monitors project plans and timelines, including deliverables, milestones, and approved project budgets.
• Prepares project-related documentation, including project plans, scheduling updates, revisions, proposals, and business cases.
• Coordinate and manage the assignment of office space for faculty and staff within the school
• Completes access requests for keys, computer access, network access... ensuring administrative resources are arranged for employees.
• Coordinates the planning, creation, and posting of content for the School of Arts and Education's social media accounts. Partners with Marketing promote the school and elevate its visibility among key audiences.

Skills

Analytical skills

Communication skills

Education

Three-year undergraduate degree in Business or related field

Four-year undergraduate degree, or three-year + one year in related program

Tools

Banner

Cognos

Job description

Position Summary

The Operations Coordinator, Academic is responsible for coordinating the business operations of the School of Arts and Education.The Operations Coordinator, Academic acts as a liaison between the academic and service areas across the institution as well as external stakeholders, to carry out the Schools’ strategic priorities. This position supports the Academic Operations Manager in ensuring effective and efficient business operations across their portfolio.

Position Responsibilities

• Collects and analyzes enrolment, timetable, financial, and other operational data, and provides recommendations to support informed decision-making.
• Prepares and distributes employment contract letters for approval and signature, ensuring the accuracy and consistency of contract calculations in accordance with collective agreements.
• Maintains the confidentiality of personal information in accordance with Polytechnic policies, standard practices, and the Protection of Privacy Act (POPA).
• Under the direction of the Academic Operations Manager, monitors the school's operating and personnel budgets and reports any discrepancies as needed.
• Monitors project plans and timelines, including deliverables, milestones, and approved project budgets.
• Prepares project-related documentation, including project plans, scheduling updates, revisions, proposals, and business cases.
• Coordinate and manage the assignment of office space for faculty and staff within the school
• Completes access requests for keys, computer access, network access... ensuring administrative resources are arranged for employees.
• Coordinates the planning, creation, and posting of content for the School of Arts and Education's social media accounts. Partners with Marketing promote the school and elevate its visibility among key audiences.

Required Qualifications

• Three (3) year undergraduate degree, three years of university or equivalency in Business or related Field of Study
• Three (3) years for experience

Preferred Qualifications

• Four (4) year undergraduate degree, or three (3) year undergraduate degree plus one full additional year of university in a related program
• Experience with Banner and Cognos is an asset.

Benefits and Compensation Information

An additional 15% of the hourly rate in lieu of vacation, statutory holidays and benefits

Desired Start Date

November 16, 2026

Position End Date (if term-certain)

June 29, 2029

Hours of work

You will be employed on a full-time basis. It is understood that the hours of work involved will vary and be irregular and are those hours of work required to meet the objectives of your employment.

Normal hours of operation are 8:30 am to 4:30 pm, M – F

Posting Close Date

Open until Filled

Note to Applicant

Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community.

To enrich the intellectual, economic, cultural, and social development of Central Alberta, we value the contributions of individuals with diverse perspectives and experiences. We encourage applications from Indigenous persons, Black and racialized persons, women, persons with disabilities, individuals of all sexual orientations, and persons of any gender identity orexpression.

Red Deer Polytechnic will provide job applicants with accommodationsin accordance withthe Alberta Human Rights Code. To request an accommodation, please contact [e-mail].

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Special Instructions to Applicants

• This position will remain open until filled; however, the first review of applications will begin on October 23,2026
• This position is conditionally funded and does not qualify for conversion under the AUPE Collective Agreement.
• The start date is negotiable and will depend on the successful candidate's availability.