Operations Coordinator

Rockwood Service Corporation; Red Deer; Presencial; CAD 60.000 - 80.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive compensation

Comprehensive benefits

RRSP with company match

Certifications paid

Fitness membership discounts

Insurance options

Employee assistance program

Descripción de la vacante

Echo NDE in Red Deer, AB seeks an Operations Coordinator to oversee planning, scheduling, and dispatch of technical staff and resources to meet customer service requests.

You will coordinate daily operations, ensure effective utilization of personnel and equipment, and maintain accurate documentation related to service requests, invoicing, and payroll. This role emphasizes customer relationship building and continuous process improvement.

Formación

• Minimum 2 years of industry-related experience, preferably within NDT, inspection, industrial services, or related environment.
• Post-secondary education in business, operations, or administration preferred.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Strong interpersonal and communication skills for effective interaction with customers, staff, and stakeholders.

Responsabilidades

• Receive and respond to verbal and electronic customer service requests and ensure work orders reflect customer requirements.
• Plan, schedule, and dispatch technical staff and resources to efficiently meet customer needs.
• Balance workload, priorities, and customer requirements to optimize resource utilization.
• Ensure technical personnel have the appropriate skills, certifications, tools, and equipment for assigned work.
• Coordinate travel and accommodations for technical staff as required.
• Provide staff with clear and timely information regarding work assignments and customer requirements.
• Track service and work orders and review daily time records for accuracy.
• Review reports and supporting documentation to ensure invoices and payroll are accurate and timely.
• Build and maintain productive relationships with customers through regular communication and follow-up.
• Develop an understanding of customer business cycles and upcoming needs to support service planning.
• Work with customers to clarify resource requirements and ensure service requests are effectively supported.
• Quickly manage scheduling issues, conflicts, and changing priorities to maintain a smooth workflow.
• Assist with departmental budgeting and capital planning as required.
• Maintain and update the technical staff roster.
• Coordinate safety, training for personnel, and other required trainings.
• Support recruitment and onboarding of qualified technical and support staff.
• Identify opportunities to improve employee satisfaction, engagement, and retention.
• Recommend training and development opportunities to improve employee skills and utilization.

Conocimientos

Resource planning

Scheduling

Customer service

Communication

Documentation

Time management

Educación

Business/Administration degree

Herramientas

Microsoft Outlook

Microsoft Word

Microsoft Excel

Descripción del empleo

Echo NDE is a wholly owned subsidiary of TIC Solutions and provides full service non‑destructive testing, inspection, and integrity services throughout North America. Our wide array of services is tailored towards maintenance, integrity, construction for both facility and pipeline sectors to a range of industries. As a company driven on customer service and a high‑quality product, we strive to offer leading edge technology and our team of technicians are driven to provide the highest quality possible. Echo NDE is currently seeking an Operations Coordinator to join our team in Red Deer, AB. Reporting to the Division Manager, the Operations Coordinator will oversee the planning, scheduling, and dispatching of technical staff and resources to meet customer service requests. This role is responsible for coordinating daily operations, ensuring effective resource utilization, supporting customer requirements, and maintaining accurate documentation related to service requests, invoicing, and employee compensation.

• Receive and respond to verbal and electronic customer service requests and ensure work orders accurately reflect customer requirements.
• Plan, schedule, and dispatch technical staff and resources to efficiently meet customer needs.
• Balance workload, priorities, and customer requirements to ensure effective utilization of technical staff and equipment.
• Ensure technical personnel have the appropriate skills, certifications, tools, and equipment required to complete assigned work.
• Coordinate travel and accommodations for technical staff as required.
• Provide technical staff with clear and timely information regarding work assignments and customer requirements.
• Track service and work orders and review daily time records (DTRs) for accuracy.
• Review reports and supporting documentation to ensure customer invoices and employee payroll/compensation are accurate and processed in a timely manner.
• Build and maintain productive relationships with customers through regular communication and follow‑up.
• Develop an understanding of customer business cycles and upcoming needs to support service planning and identify potential business opportunities.
• Work with customers to clarify resource requirements and ensure service requests are effectively supported.
• Quickly and effectively manage scheduling issues, conflicts, and changing priorities to maintain a smooth workflow.
• Assist with departmental budgeting and capital planning as required.
• Maintain and update the technical staff roster.
• Coordinate safety, radiation safety, and other required training for technical personnel.
• Support the recruitment and onboarding of qualified technical and support staff.
• Identify opportunities to improve employee satisfaction, engagement, and retention.
• Recommend training and development opportunities to improve employee skills and resource utilization.
• Post‑secondary education in business, operations, administration, or a related field is preferred.
• Minimum 2 years of industry‑related experience, preferably within NDT, inspection, industrial services, or a related environment.
• Knowledge of technical services and service lines to effectively deploy personnel and resources.
• Understanding of customer technical requirements and the ability to determine appropriate resource needs.
• Knowledge of equipment and resources required to perform various testing and inspection services.
• Knowledge of applicable collective agreements and the ability to ensure compliance with relevant terms and conditions is an asset.
• Strong interpersonal and communication skills with the ability to effectively interact with customers, technical staff, management, and other internal and external stakeholders.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Excellent organizational and time management skills with the ability to manage multiple priorities in a fast‑paced environment.

Why work with Echo NDE?

We understand that a team is shaped by its leaders and their ability to bring the best out in everyone. We select and train every employee with care. Echo NDE employees who work on any site will conduct themselves in a professional manner and complete every job safely, correctly, efficiently, and respectfully. We offer competitive compensation, a comprehensive benefit plan, and opportunities for career advancement.

We commit to an equal employment opportunity workplace. Consideration for employment is based upon personal capabilities and qualifications without discrimination on the basis of race, color, gender, age, religion, national origin, disability, marital status, veteran status or any other protected characteristic as established by applicable law. As applicable, prospective employees must be able to perform all tasks as detailed on the complete Physical Job Description, be Fit for Duty at all times and be able to comply with the Canadian Model for Providing a Safe Workplace which includes alcohol and drug testing.

Echo NDE is a wholly owned subsidiary of Rockwood Service Corporation and provides full service non‑destructive testing, inspection, and integrity services throughout North America. Our wide array of services is tailored towards maintenance, integrity, construction for both facility and pipeline sectors to a range of industries. As a company driven on customer service and a high‑quality product, we strive to offer leading edge technology, and our team of technicians are driven to provide the highest quality possible. We are looking for ambitious and energetic individuals who enjoy diversity in their role and want to grow their career as we grow our organization.

Benefits

Our employees enjoy a competitive and comprehensive total compensation package, including employer‑paid benefits, RRSP with company match, employer‑paid certifications, discounted fitness memberships, insurance options, employee assistance programs, and more! At Echo NDE, we are dedicated to fostering a respectful workplace and providing outstanding opportunities for those who are eager to succeed.