Operations Associate | Corporate Events

The Idea Hunter; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A corporate event planning agency in Toronto seeks an experienced Operations Associate to manage live, hybrid, and virtual events. The candidate must have 4–6 years of experience in event management, strong Excel skills, and a track record of overseeing significant budgets. This role offers a mix of remote and on-site responsibilities with competitive salary and benefits, including health and dental coverage.

Benefits

Competitive salary

Performance-based bonus

Health & dental benefits

Cell-phone allowance

Qualifications

• 4–6 years of experience in full-cycle corporate event management (live, hybrid, and virtual).
• Proven track record overseeing vendors and budgets up to $250K.
• Strong Excel/Google Sheets skills for project management.

Responsibilities

• Lead the client handoff process from sales, reviewing scope.
• Coordinate entertainment, AV, decor, F&B, and venue services.
• Plan and execute retreats across Ontario for teams of 20–100+.

Skills

Strong Excel/Google Sheets skills

Valid driver’s licence & passport

2D Floor planning experience

Education

4–6 years of experience in full-cycle corporate event management

Tools

Prism

Vectorworks

Adobe Creative Suite

Job description

Overview

Operations Associate | Corporate Events

FULL-TIME|REMOTE/ONSITE FOR EVENTS | TORONTO

The Idea Hunter is an award-winning corporate event planning agency based in Toronto with over 22 years of experience producing unforgettable experiences. Known for our trendsetting approach, we constantly evolve to stay ahead of the curve in the events industry. Our client roster spans Fortune 500 giants to high-growth startups, including brands like the Toronto Blue Jays, MLSE, and Sun Life, each trusting us to bring their events to life in bold and creative ways.

While we are best known for our entertainment and interactive experiences, we also produce full-scale events from concept to execution. That means no two days are the same, and every project offers something new, whether it's a brand launch, executive retreat, virtual tournament, or high-impact social activation.

In this role, you will be the operational lead turning signed contracts into seamlessly executed live, hybrid, and virtual events. Reporting to the President, you will manage 10 to 20 programs per month, from single evening activations to multi-day corporate retreats, overseeing vendors, timelines, logistics, design assets, and budgets end to end.

Expect weeknight/weekend travel inside the GTA and occasional overnight stays at retreat venues (roughly 20–25 nights per year). This role requires schedule flexibility for evenings, weekends, and travel.

Our Culture

We live our mission through three core values:

• Elevate Experiences Through Strategic Creativity - We’re partners, not order-takers; every event starts with intent and ends with emotion.
• Exceed Expectations – Every Detail, Every Time - We anticipate challenges, own solutions, and hold ourselves & vendors to top-tier standards.
• Evolve Through Continuous Growth - Curiosity, feedback, and learning power our personal & company growth.

What You’ll Be Doing

Event Onboarding & Client Care

• Lead the client handoff process from sales, reviewing scope and aligning next steps.
• Maintain Capsule CRM with all project milestones and communication.
• Send proactive client updates throughout the event lifecycle.

Vendor, Logistics & Design Coordination

• Co-ordinate entertainment, AV, décor, F&B, and venue services.
• Develop runs-of-show, technical scripts, and on-site logistics plans.
• Create supporting design assets for presentations, signage, and event collateral.
• Produce 3D floorplans and layouts using Vectorworks (or equivalent software).
• Manage shipping, receiving, and inventory for event-related materials.

Corporate Retreat Management

• Plan and execute retreats across Ontario for teams of 20–100+.
• Manage accommodations, meals, team-building activities, transportation, and excursions.
• Act as primary on-site contact ensuring flawless client experiences.

On-Site & Virtual Execution

• Serve as floor captain, supervising load-in, rehearsals, cueing, and strike.
• Manage AV, décor, talent, and vendor teams on-site.
• Operate basic streaming tech for webinars or hybrid events.

Post-Event Wrap & Analytics

• Collect client and vendor feedback, logging insights for continual improvement.
• Produce post-event recaps highlighting wins and lessons learned.
• Request Google Reviews from clients, supporting online reputation growth.

What Makes You a Fit

Must-Have

• 4–6 years of experience infull-cycle corporate event management(live, hybrid, and virtual).
• Proven track record overseeing vendors and budgets up to $250K.
• Strong Excel/Google Sheets skills for project management.
• 2D Floor planning experience (Program like Prism)
• Valid driver’s licence & passport; willingness to travel evenings/weekends.

Nice to Have

• Project management (PMP) designation in progress.
• Experience with hybrid event platforms (Hopin, Streamyard, or equivalent).
• 3D floor planning experiencewith software such as Vectorworks.
• Graphic design proficiency(Adobe Creative Suite or Canva).

Working Conditions & Perks

• Competitive salary & performance-based bonus.
• Remote work with 1–2 monthly in-person collaboration days.
• Weeknight/weekend and some overnight travel for events.
• Health & dental benefits, cell-phone allowance.

Diversity, Equity & Inclusion

The Idea Hunter is committed to an inclusive, diverse, and equitable workplace. We provide equal employment opportunities regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected characteristic. Hiring decisions are based on qualifications, experience, ability, availability, and performance.