Operations Associate

Value Partners Investments; Winnipeg; On-site; CAD 30,000 - 60,000; Full time

Job summary

A financial services firm in Winnipeg is seeking an Operations Associate to provide crucial support to the VPIC Team. This role involves managing account administration, reconciliation, and collaborating with various teams to enhance operational processes. Ideal candidates will have a degree in a related field, strong client service skills, and proficiency in relevant software. A comprehensive benefits package is offered along with a positive workplace culture.

Benefits

Comprehensive health, dental, and vision benefits

Health and wellness spending account

4% matching RRSP allocation

Great workplace culture!

Qualifications

• Willingness to expand professional qualifications by completing the CSC or similar program/courses.
• Related experience in an investment or financial services environment.
• Knowledge of the Canadian Securities industry is considered an asset.

Responsibilities

• Manage account and systems administration.
• Complete daily reconciliation between custody and PM systems.
• Support the Operations Team with process and procedural documentation.

Skills

Detail oriented

Client service orientation

Analytical skills

Communication skills

Organizational skills

Education

Undergraduate degree in Commerce, Business Administration, Economics, or related discipline

Tools

Salesforce

Portfolio Management software

Microsoft Office (Outlook, Excel, PowerPoint, Word, Teams)

Job description

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Company Description

Founded in 2005, Value Partners Investments is a Winnipeg-based investment firm that currently manages over $5.2 Billion in assets primarily through nine investment funds as well as through Value Partners Investment Counsel (VPIC) which provides discretionary investment management services to wealthy families across Canada.

Our mission is to build client wealth by investing wisely and communicating clearly. Over the past 20 years we have fulfilled that mission by creating over $2.0 Billion in investment gains for clients. This track record of success has enabled us to become one of Canada’s fastest growing companies as ranked by Profit Magazine and one of Canada’s fastest growing Private Investment Counsels by Investor Economics.

Job Description

Reporting to the Director of Operations, the Operations Associate provides critical, high-level support to the VPIC Team. The incumbent is responsible for managing account and systems administration, reconciliation, data integrity and reporting processes. The Operations Associate collaborates with the Trading Team, Client Service Team, and VPIC Custodian to ensure the accurate and efficient execution of day-to-day operational processes.

The Operations Associate also supports the Operations Team with the maintenance of process and procedural documentation and provides recommendations for, and updates regarding, continuous improvement of the operations function to VPIC leaders.

Responsibilities

Account and Book of Record Administration

• Responsible for maintaining accurate and up to date client and financial account information in the VPIC portfolio management (PM) system
• Review and update book values as assets transfer in
• Import Daily Trade blotters and input client transactions
• Ensure accurate and efficient account opening; set up records for new clients and accounts in PM, CRM, and portal systems
• Develop and maintain payment schedule for Auto Buys / PACs / SWPs
• Provide status updates to VPIC Team members and leaders

Reconciliation

Complete daily reconciliation between custody and PM systems between 7 : 00 am and 9 : 00 am each morning to ensure custodian records are accurate

Ensure trades settle as requested and client requests have been executed by the custodian per VPIC instruction

Validate custodian pricing against third party source using Daily Price Verification report, investigate areas outside range of tolerance as needed

Collaborate with Trading and Client Service Teams, and custodian to triage, troubleshoot, and resolve operational, client, and trading issues

Liaise with PM software vendor to resolve technical issues as may be required

Continuous Improvement, Special Projects, and Initiatives

Collaborate with the Operations Team to review and document existing processes and procedures in support of continuous improvement and operational excellence

Assist the Director of Operations and other VPIC leaders with special projects and initiatives related, but not limited, to operational reporting, data quality, and integrity

Other duties as assigned

Qualifications

Education & Experience

Undergraduate degree in Commerce, Business Administration, Economics, or related discipline

Willingness to expand on professional qualifications by completing the CSC or similar program / courses

Related experience in an investment or financial services environment, knowledge of the Canadian Securities industry is considered an asset

A combination of education and experience will be considered

Technical Knowledge

Knowledge of investment management principles, best practices, and emerging trends

Technical fluency with the ability to learn and adapt to new technology effectively

Working knowledge of Salesforce, Portfolio Management software, and Advisor operating systems is an asset

Advanced proficiency in Microsoft Office : Outlook, Excel, PowerPoint, Word, Teams

Skills & Abilities

Detail oriented with a general penchant for excellence

Ability to communicate clearly and concisely, verbally and in writing, to ensure effective interaction with key stakeholders (internal and external) to manage, inform and influence successful outcomes

Strong client service orientation with the ability to build collaborative working relationships based on mutual trust to meet goals

Advanced organizational skills, adept at managing and prioritizing multiple tasks with competing deadlines

Proven analytical, problem solving, and decision-making skills

Ability to be flexible in one’s approach to established plans based on emerging needs

Entrepreneurial spirit with a creative outlook and resourceful nature

Additional Information

Comprehensive health, dental, and vision benefits

Health and wellness spending account

4% matching RRSP allocation

Great workplace culture!

Seniority level

Seniority level

Associate

Employment type

Employment type

Full-time

Job function

Job function

Management and Manufacturing

Industries

Investment Management

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