Operations Associate

ROME GROUP; Quebec; On-site; CAD 50,000 - 58,000; Full time

Job summary

ROME GROUP is seeking an Operations Associate to support its operations in St. Louis. The role involves bookkeeping, event planning, and office management, ensuring smooth organizational operations. Ideal candidates will possess strong organizational skills, excellent communication abilities, and experience with logistics, enhancing the mission of ensuring reproductive freedom.

Benefits

100% health insurance coverage

Unlimited PTO

Retirement plan

Professional development opportunities

Qualifications

• 1-2 years previous operations and/or logistics experience preferred.
• Proficient with Microsoft Office and Google Suite.
• Experience with Quickbooks or donor database software is a plus.

Responsibilities

• Manage the bookkeeping and data entry process.
• Support event logistics and planning.
• Maintain office operations and file systems.

Skills

Strong organization skills

Strong verbal communication

Strong written communication

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Google Suite

Quickbooks

Donor database software

Job description

Position: Operations Associate
Reports to: Operations Director
Salary: Starting $50,000 – $58,000, commensurate with experience
Benefits: 100% Health (medical, dental, vision) insurance, life insurance, abortion coverage, retirement plan, unlimited PTO (with a 3-week minimum), paid family and medical leave, education benefit and professional development opportunities, hybrid work community, remote work reimbursement
Status: Full time exempt
Location: St. Louis

Organizational Overview: Abortion Action Missouri (AAM) is dedicated to building and sustaining a constituency that uses the political process to guarantee reproductive freedom for every Missourian. Our mission is to foster and sustain a Midwest movement for control of our bodies, lives, and futures. We envision a world with stigma-free abortion access and reproductive freedom for all. With 80,000+ members, we are the largest statewide grassroots organization working exclusively on reproductive rights issues. Abortion Action Missouri is a grassroots 501(c)(4) advocacy organization. Two additional affiliated organizations help advance Abortion Action Missouri’s mission. The Abortion Action Missouri Foundation (a 501(c)(3)) conducts public education, programming, and research intended to increase public awareness of relevant reproductive health, rights, and justice issues. The Abortion Action Missouri PAC (AAM PAC) is the political action committee that conducts direct electoral work with and for pro-abortion candidates.

General Role Description: The Operations Associate will provide critical support for the team that manages Abortion Action Missouri ’s operations and administration including bookkeeping, data entry, vendor management, payroll support, benefits administration, and office management. The Operations Associate will support a range of behind-the-scenes work that ensures Abortion Action’s success and will work closely with each department on logistics and planning for meetings and events. The Operations Associate will occasionally interact with supporters, donors, and elected officials and will represent AAM to the public as the organization’s office manager and a key support staffer.

Responsibilities:
Bookkeeping and Data Entry (40%)
● Manage the process for recording and classifying revenue and expenses in AAM’s accounting system
● Complete a monthly reconciliation process with the development team to ensure prompt and accurate recording and acknowledgment of all gifts
● Run financial reports as needed in coordination with the Operations Director and AAM’s accountant.
Event and Logistics Support (30%)
● Support Abortion Action Missouri’s team members with event and meeting planning by contributing venue selection, purchasing supplies, and coordinating volunteers as needed
● Providing on-site support for event logistics including overseeing registration, day-of coordination with vendors, managing meeting technology, and taking notes
● Assist team members with purchases made through AAM’s established vendors as well as credit card purchases according to the organization’s standard process.
Office Management (20%)
● Monitor Abortion Action Missouri’s office phone and email and direct requests to relevant staff
● Support the maintenance of the organization’s digital and physical file systems
● Track and organize inventory available for purchase and monitor and purchase general office supplies
● Assist Abortion Action team members with office technology and equipment and manage troubleshooting and repairs as needed.
Special Projects and Research (10%)
● Research and make recommendations on major purchases, new software and technology, and other office upgrades
● Support the Executive Director and Operations Director with occasional accounting, operations, and administrative tasks that require additional assistance
● Other duties as assigned: contribute occasionally to new projects, emerging opportunities, and tasks not explicitly named in the job description that are related to the Operations Associate role and that help the organization achieve its mission.

Qualifications:
● Commitment to liberated abortion access and reproductive freedom
● Strong organization skills
● Strong verbal and written communication skills
● 1-2 years previous operations and/or logistics experience preferred
● Proficient with Microsoft Word, Excel, and PowerPoint
● Proficient with Google Suite
● Experience with Quickbooks a plus
● Experience with donor database software a plus (e.g. EveryAction, DonorPerfect, Blackbaud, Salesforce)
● Previous customer service experience a plus Additional

Information:
● Applicants must be located in the St. Louis area to be considered for this position
● Abortion Action Missouri offers a hybrid remote/in-person work environment. Our office is located in St. Louis City; some in-person work required
● It is preferable for the person in this position to have access to a vehicle

To apply: Submit a cover letter and resume to [e-mail]. Deadline to apply is Friday, August 15th, 2025

Hiring Timeline:
● First interview invitations extended by: August 26
● First-round interviews: September 1-4
● Second-round interviews: September 8-11
● Reference checks completed by: September 16
● Offer made by: September 23
● Start date: Early-Mid October

Abortion Action Missouri values and respects diversity in its many forms: race, ethnicity, national origin, ability, class, faith, age, gender identity, sexual orientation, and experience. We welcome a broad array of applicants. Inclusivity is important to our mission and daily work.

Abortion Action Missouri is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, gender, age, sexual orientation, gender association, gender expression, marital status, military status or physical or mental disability.

The Abortion Action Missouri team is committed to protecting our team and our community. All applicants must be fully vaccinated against Covid 19. Reasonable accommodations will be considered.

THIS JOB DESCRIPTION IS NOT INTENDED TO BE A COMPLETE LIST OF ALL RESPONSIBILITIES, DUTIES, OR SKILLS FOR THIS POSITION AND IS SUBJECT TO REVIEW AND CHANGE IN ACCORDANCE WITH THE NEEDS OF THE ORGANIZATION

Data tells us that men apply for a job when they meet only 60 percent of the qualifications, but women apply only if they meet 100 percent of them. So if you think you might be great for this position but don’t think you meet all the qualifications, we encourage you to apply!