Operations Administrator

Brunel; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading staffing and recruitment firm is seeking an Operations Administrator/Facility Coordinator in Montreal, QC. The successful candidate will undertake a vital role ensuring the efficient operation of a medical device distribution center. This position involves managing site activities, maintaining vendor relationships, and supporting leadership with key metrics. Ideal applicants will be bilingual in French and English, possess strong communication skills, and have a background in administrative support.

Benefits

Career management support

Assistance with onboarding

Qualifications

• 2 years' experience in an Administrative support role.
• 1-2 years' experience using specific software packages.
• Experience with Continuous Improvement principles and methodology is preferred.

Responsibilities

• Serve as primary administrative contact for the Distribution Center.
• Coordinate site activities including visitors and vendors.
• Ensure compliance with security and local-governing authority requirements.
• Support leadership with key metric data gathering and reporting.
• Manage facilities and equipment maintenance needs.

Skills

Administrative support experience

Supplier relationship management

Bilingual (French and English)

Attention to detail

Strong written and verbal communication

Tools

Illustrator

In-Design

Photoshop

Job description

Operations Administrator/Facility Coordinator

Montreal, QC

Introduction

Our client is searching for an Operations Administrator/Facility Coordinator to join their medical device distribution center in Montreal, QC. The successful candidate will have a strong sense of initiative and excellent problem solving skills. This role will help organize key achievements and play a vital role in keeping the facility running efficiently.

Responsibilities

• Serve as primary administrative contact for the Distribution Center.
• Coordinate, resource, and route site activities (including visitors, temporary employees, and vendors).
• Ensure site security and local-governing authority requirements are met and maintained.
• Support the leadership team in gathering and reporting key metric data.
• Deliver improvements in the warehouse and lead projects to drive safety enhancements, efficiency improvements, cost savings, and quality advances.
• Maintain and build positive relationships with all vendors, property management company, and internal employees.
• Prepare, communicate, and present project charters to leadership and warehouse teams.
• Coordinate facilities and equipment maintenance, construction, expansions, and leasing needs.
• Coordinate employee certification and training (dangerous goods certification, forklift, etc.) in accordance with client requirements and business rules.
• Support other teams as necessary with coordinating training, launching company initiatives, planning company event, etc., (includes Quality Department, HR, and ICT).
• Provide general administrative support, including budgeting, procurement negotiation, and documentation for the distribution facility.

Requirements:

• 2 years' experience in an Administrative support role.
• 1-2 years' experience using software packages (Illustrator, In-Design, Photoshop).
• Supplier relationship management experience.
• Attention to detail.
• Strong written and verbal communication skills.
• Bilingual (French and English).
• Experience with Continuous Improvement principles and methodology is strongly preferred.

What We Offer

Why apply through Brunel? Finding the next step in your career can be a full-time job in itself. We manage the process for you: from submitting your resume to coordinating interviews to extending offers and assisting with onboarding. We’ll get you going while you get on with the job.

About Us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 45 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services.