Operations Administrative Assistant

Purolator Inc; London; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading logistics provider is seeking an Operations Administrative Assistant in London, ON. This role involves supporting the operations team with administrative tasks, ensuring quality data reporting, and coordinating events. Ideal candidates will have experience in a customer-service-driven environment and proficiency in Microsoft Office. Join a diverse team committed to inclusivity and community impact.

Qualifications

• Preferred 2 years of administrative experience in a fast-paced environment.
• Ability to prioritize tasks based on urgency.
• Excellent written and verbal communication skills.

Responsibilities

• Prepare and analyze operational documents and reports.
• Coordinate department events and activities.
• Track and complete training requirements.

Skills

Reporting skills

Customer service

Microsoft Office proficiency

Communication skills

Tools

Microsoft Office

Adobe Acrobat

Job description

As Canada’s leading integrated freight, package, and logistics provider, we’ve been helping promises get where they need to be for more than 60 years. How does the magic happen? The journey starts with you . The places we go, the elements we brave, the promises we deliver – it’s all possible because of our people. So, whether you’re looking to build new skills, make an impact in your community, or inspire your team, we go there for you.

Description

Reporting to the District Manager, you will work closely with the operations team to support their day-to-day needs and execution of administrative tasks within the department. The Operations Administrative Assistant will ensure quality and accurate data reporting related to the legislative and compliance needs of the operations team. You are a highly organized individual and are able to build effective relationships with different departments and levels both within the organization and with external vendors.

The Operations Administrative Assistant will have the following day-to-day responsibilities :

• Prepare, maintain and analyze operational documents and reports and submit to appropriate parties;
• Department event coordination and support (Employee recognition, Diversity & Inclusion, Purolator Tackle Hunger, Employee engagement activities);
• Order placement and follow up of IT assets and requirements for the team;
• Tracking and follow-up to internal communications related to maintenance department;
• Tracking and follow-up to ensure timely completion of all training requirements and annual training certifications;
• All other related and assigned duties.

Responsibilities

To be successful, you should have :

• Preferred 2 years of reporting, facilities / or administrative experience in a customer-service driven and fast-paced environment;
• Demonstrated aptitude to prioritize tasks based on comparative importance and urgency;
• Ability to work with minimal supervision and direction;
• Advanced-level knowledge of common industry software such as Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat;
• Flexibility to work irregular hours from time to time, if required;
• Excellent communication skills (written and verbal).

Additional Responsibilities

Education

Experience

Skills

POSTING DETAILS

Location : 503 - London

Working Conditions : Office Environment

Reports to : District Manager

Purolator is an equal opportunity employer committed to diversity and inclusion. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal / Indigenous status or any other factors considered discriminatory. If you require an accommodation during the recruitment process, we will work with you to meet your needs.

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Administrative Assistant • London, ON, CA