Operational Processes Analyst

Socket.dev; Ottawa; On-site; CAD 79,000 - 101,000; Full time

Benefits offered by this job

Pension plan

Group benefits

Tuition fee exemption

4-day work week

Job summary

Saint Paul University in Ottawa is seeking an Operational Processes Analyst to optimize business processes within Teaching and Learning Technologies. The role involves analyzing requirements, designing data flows, and implementing subsystems to support enrolment, BIU data and related academic operations.

We offer a unionized, indeterminate position with a 35-hour work week, a competitive salary, pension and benefits, and opportunities for professional development in a bilingual university

Qualifications

• University degree in computer science, MIS or related field.
• Minimum of 3 years of experience supporting the IT needs of business units.
• Knowledge of Oracle's PeopleSoft Campus Solutions.
• Understanding of the academic environment, governance and processes.
• Knowledge of project management methods and practices.

Responsibilities

• Translate operational requirements into technical specifications for new subsystems.
• Facilitate requirements workshops with stakeholders across departments and faculties.
• Advise on technology platforms to maximize value and alignment with priorities.
• Plan, prioritize and execute information subsystem implementations with stakeholder communication.
• Develop and maintain reports, dashboards and data structures to support decision-making.
• Ensure data quality and security across systems like uoCampus and Brightspace.

Skills

Analytics capabilities

Interpersonal skills

Organizational skills

Data modeling

Bilingual – French & English

Education

University degree in computer science or MIS

Tools

Oracle PeopleSoft Campus Solutions

Job description

Job Title: Operational Processes Analyst

Competition Number: 019-2026

Administrative unit: Teaching and Learning Technologies

Immediate Supervisor: Director, Teaching and Learning Technologies

Job Type: Indeterminate (unionized)

Work Schedule: 35 hours per week

Vacancy: 1

Salary Scale : Level ($ 79 412 $ to $ 101 305)

In this document, the masculine pronoun is used without discrimination and only for conciseness.

Saint Paul University (1848) is the founding college of the University of Ottawa, with which it has maintained an affiliation since 1965. Bilingual and on a human scale, it has more than 1,000 students; it offers programs in social communications, counselling and psychotherapy, canon law, public ethics, conflict studies, social innovation, leadership, ecology and equity, and theology.

Why choose Saint Paul University?

Working at Saint Paul University means working in an environment where collaboration, proximity and the opportunity to have a concrete impact are important. The University offers its staff an environment that promotes professional development, work-life balance which includes a four-day work week, as part of a regular 35-hour week for administrative staff, vacation, a pension plan and a group benefits program. Staff also benefit, subject to applicable conditions, from a tuition fee exemption for most programs offered by Saint Paul University and the University of Ottawa, promoting learning and professional development throughout their careers.

We are looking for people who want to share their expertise at the service of an organization on a human scale, while actively contributing to the development of their colleagues, the evolution of the University and the continuous improvement of our practices. At Saint Paul University, your expertise is recognized, your contribution is visible and your work will have a concrete impact.

Summary of duties

Business and Process Analysis

• Fully understand operational requirements so that they can be converted into technical specifications that will facilitate the development of new subsystems that closely match customer needs.
• Facilitate collaborative needs analysis workshops to collect, clarify and prioritize requirements associated with stakeholder requests (various departments and faculties of the University) regarding information processes and subsystems.
• Provide insight into decisions regarding the selection of new technology platforms to be implemented, while ensuring maximum added value and alignment with institutional priorities.
• Plan, prioritize and execute information subsystem implementation activities and maintain effective communication with stakeholders.

Data and Reporting Management

• Extract data from a variety of internal and external sources to prepare statistical and analytical reports in semantic form or synthetic, interactive dashboards that support decision-making.
• Examine data from the various information systems on a regular basis to identify gaps, inconsistencies and errors. Analyze the problems identified and their possible solutions. Make the necessary corrections.
• Actively promote good practices in data security and privacy, ensuring their integration into processes and technology platforms.
• Develop reporting structures and statistical methods for trend analysis and support the achievement of performance indicators. Verify the accuracy of data in the various information systems such as uoCampus and Brightspace, which impact admissions, enrolment, enrolment statement and BIU data, to ensure that the official statement accurately reflects reality.

Essays

• Design and execute test scenarios and integration tests to meet business and end-user needs, including leveraging Business Intelligence (BI) modules.

Documentation

• Prepare technical reports and user guides to document system development and assist users in the effective use of the systems in place.
• Maintain documentation of application functionality and the various transactions tested, recording information on different levels of errors; consolidate service requests, problem logs and system enhancements into successive releases for the operational area.

Training and Support

• Train employees in the use of new systems or to follow new procedures, whether through information capsules, physical documents, face-to-face or video training or other appropriate means.
• Provide expert advice to clients on the use of systems. Handle a variety of special client requests, including uploading or extracting data and managing specialized systems.

Security Services

• Investigate security breaches, recommend corrective actions and security measures necessary to ensure data integrity.

Continuous improvement and change management

• Keep up with emerging technologies and contribute to the planning of continuous improvement initiatives of processes and information systems.
• Implement change resulting from the improvement of existing systems or the implementation of new information subsystems.
• Support the Operations Sector in the implementation of changes to existing procedures.

Education, Experience, Knowledge and Abilities

• University degree in computer science, management information systems or related field, or equivalent relevant experience
• A minimum of three (3) years of experience supporting the IT needs of business units
• Knowledge of Oracle's PeopleSoft Campus Solutions
• In-depth knowledge of the academic environment, its governance, school regulations and processes, and curricula
• Knowledge of IT principles and understanding of processes and business cycles
• Knowledge of project management methods and practices
• Knowledge of industry standards and best practices
• Knowledge of accounting principles to be able to align operational and financial needs
• Excellent understanding of database structures, theories, principles and practices
• Knowledge of computer security and access principles and best practices
• Analytics capabilities, to convert operational requirements into technical specifications
• Ability to lead multidisciplinary teams in the design of a data model
• Advanced interpersonal skills to be able to ask the right questions, interact with employees at different levels and deliver training in the most appropriate way
• Organizational skills, to be able to prioritize work and meet many strict deadlines
• Ability to simplify technical concepts
• Proactive ability to keep up with technological change
• Bilingualism – French and English (written and oral)

We thank all applicants for their interest in this position. We will be contacting only those candidates who have been chosen for the next step of the selection process.

We are committed to ensure employment equity and we encourage the participation of all Canadians. If your application is successful and you think you need accommodation during the selection process, please notify us. Your personal information is protected under the provisions of the Privacy Act.