operational officer - administration

Government of Canada - Western; Surrey; On-site; CAD 45,000 - 60,000; Full time

Job summary

A government agency in Surrey is looking for an administrative support professional to review and improve office procedures, manage staff tasks, and ensure compliance with administrative policies. The ideal candidate will have a secondary school diploma, 1-2 years of relevant experience, and strong communication skills. This is an on-site position with no remote working options, requiring organization and attention to detail in a fast-paced environment.

Qualifications

• 1-2 years of experience in an administrative support role.
• Ability to handle tight deadlines and attention to detail.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.

Skills

Excellent oral communication

Excellent written communication

Organized

Reliability

Time management

Education

Secondary (high) school graduation certificate

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Additional information Work conditions and physical capabilities

• Tight deadlines
• Attention to detail

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Time management