Onsite Service & Engineering Admin Coordinator

Epiroc; Val-d'Or; On-site; CAD 42,000 - 52,000; Full time

Job summary

Epiroc Val-d’Or is seeking an Administrative Assistant – Service & Engineering to provide project support, manage documentation, and coordinate daily operations onsite. The role requires accurate data entry, expense tracking, and coordination of travel and reporting tasks.

You will work with project managers, maintain ERP records, and prepare client invoices while ensuring timely communication across departments in a manufacturing environment.

Qualifications

• Diploma in Office Administration, Business Administration, or a related field.
• 1 to 3 years of experience in an administrative or similar role.
• Good proficiency in Microsoft Office, particularly Excel.
• Excellent French communication skills and functional English proficiency.
• Strong organizational skills, attention to detail, and ability to work independently.
• Ability to manage multiple priorities and work effectively in a team.
• Experience in an industrial environment and knowledge of ERP systems are considered assets.

Responsibilities

• Provide administrative support for projects and ensure information is accurately maintained and updated in the ERP system.
• Enter and verify timesheets, work orders, purchase orders, and project-related costs.
• Assist project managers with budget monitoring, expense tracking, and profit margin analysis.
• Support the preparation of documentation required for customer invoicing.
• Monitor and follow up on material purchases and purchase orders.
• Coordinate administrative arrangements related to travel, accommodations, and transportation.
• Support teams with service planning, scheduling, and tracking of operational activities and deadlines.
• Assist in preparing quotations, bids, and service proposals.
• Prepare and update reports, documents, and tracking spreadsheets, including KPIs.
• Maintain proper filing and archiving of administrative documents while ensuring effective communication and information sharing between departments.

Skills

French communication

English communication

Organizational skills

Time management

Education

Diploma in Office Administration/Business Administration or related field

Tools

Microsoft Office (Excel)

ERP systems

Job description

Epiroc Val-d’Or is seeking an Administrative Assistant – Service & Engineering to provide project support, manage documentation, and coordinate daily operations onsite. The role requires accurate data entry, expense tracking, and coordination of travel and reporting tasks.

You will work with project managers, maintain ERP records, and prepare client invoices while ensuring timely communication across departments in a manufacturing environment.