Engineering & Service Coordinator

Epiroc; Quebec; On-site; CAD 40,000 - 52,000; Full time

Job summary

Epiroc is seeking an Administrative Assistant for Service & Engineering in Val-d’Or, Quebec. This onsite, full-time role supports project administration, data entry in ERP, budget tracking, and invoicing preparation.

You will handle travel coordination and document management while ensuring timely communication across departments. The ideal candidate has a diploma in Office Administration or related field, 1–3 years of relevant experience, and strong Excel and French/English skills to support

Qualifications

• Diploma in Office Administration, Business Administration, or related field.
• 1 to 3 years of experience in an administrative role.
• Proficiency in Microsoft Excel and MS Office.
• Excellent French communication and functional English.

Responsibilities

• Provide administrative support for projects and maintain ERP data.
• Enter and verify timesheets, work orders, purchase orders, and project costs.
• Assist budgets, expenses, and profit margin analysis for projects.
• Prepare documentation for customer invoicing.
• Monitor material purchases and purchase orders.
• Coordinate travel, accommodations, and transportation arrangements.
• Support service planning, scheduling, and tracking of activities.
• Assist in preparing quotations, bids, and service proposals.
• Prepare and update reports, documents, and KPI tracking.
• Maintain filing and archiving and ensure cross-department communication.

Skills

MS Office proficiency

French communication

English proficiency

Organizational skills

Attention to detail

Education

Diploma in Office Administration or related field

Tools

ERP systems

Microsoft Excel

Job description

Functional area: Service

Onsite or Remote: Onsite

Country/Region: CA

City: Val-d'Or

Location: Val-d'Or, Quebec, CA, J9P 0L7

Company name: Epiroc

Date of posting: Nov 12, 2026

ADMINISTRATIVE ASSISTANT – SERVICE & ENGINEERING

Employment Type: Full-time – 40 hours/week

Schedule: 5/2 with the possibility of a 4/3 schedule

Job Description

Reporting to the Operations Director, the successful candidate will provide administrative support for projects and contribute to the coordination of daily operational activities.

Main Responsibilities

• Provide administrative support for projects and ensure information is accurately maintained and updated in the ERP system.
• Enter and verify timesheets, work orders, purchase orders, and project-related costs.
• Assist project managers with budget monitoring, expense tracking, and profit margin analysis.
• Support the preparation of documentation required for customer invoicing.
• Monitor and follow up on material purchases and purchase orders.
• Coordinate administrative arrangements related to travel, accommodations, and transportation.
• Support teams with service planning, scheduling, and tracking of operational activities and deadlines.
• Assist in preparing quotations, bids, and service proposals.
• Prepare and update reports, documents, and tracking spreadsheets, including key performance indicators (KPIs).
• Maintain proper filing and archiving of administrative documents while ensuring effective communication and information sharing between departments.

Qualifications & Requirements

• Diploma in Office Administration, Business Administration, or a related field.
• 1 to 3 years of experience in an administrative or similar role.
• Good proficiency in Microsoft Office, particularly Excel.
• Excellent French communication skills and functional English proficiency.
• Strong organizational skills, attention to detail, and ability to work independently.
• Ability to manage multiple priorities and work effectively in a team.
• Experience in an industrial environment and knowledge of ERP systems are considered assets.

Additional duties and responsibilities may be required.

It all starts with people. The world needs metals and minerals for the energy transition and our cities and infrastructure must be developed to serve a growing population. To succeed, we need to speed up the shift towards more sustainable mining and construction industries. We at Epiroc accelerate this transformation, together with customers and business partners in more than 150 countries, by developing and providing innovative and safe equipment, digital solutions, and aftermarket support.

All new thinkers are welcome. We are looking for those who want to develop, grow, and dare to think new. In Epiroc we attract, develop, and retain diverse talent valuing authenticity and unique perspectives, driving our spirit of innovation. We foster an inclusive culture where diversity isn't just a goal but a part of our values and way of working. This is how we do business for a sustainable future. Learn more at www.epiroc.com