Online Learning Administrative Assistant

Natural Factors; Courtenay; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established educational institution is seeking an Online Learning Administrative Assistant to support the management of student records and databases. This role is pivotal in ensuring compliance with educational requirements while providing technical support to staff and students. The ideal candidate will possess strong clerical skills, a Grade 12 education, and proficiency in Microsoft Office. Join a diverse and inclusive team dedicated to fostering a supportive learning environment where every voice is valued. This is a fantastic opportunity to contribute to a vibrant educational community and make a positive impact.

Qualifications

• Grade 12 education with office administration program certificate required.
• Minimum of two years clerical experience in a similar role.

Responsibilities

• Assist with maintaining student records and managing databases.
• Support students and staff in software use and data entry.

Skills

Clerical Experience

Data Management

Typing Speed (50 wpm)

Technical Communication

Microsoft Office Proficiency

Problem-Solving Skills

Interpersonal Skills

Education

Grade 12 Education

Office Administration Program Certificate

Tools

Student Information Systems

Digital Document Systems

Job description

School District 71 is an inclusive learning community that embraces diversity, fosters relationships, and empowers all learners to positively impact the world. Our mission is to collaborate with educational partners to inspire engaged, compassionate, resilient lifelong learners and cultivate a supportive community.

We Invite Applications For The Position Of

Online Learning Administrative Assistant

35 hours per week, Monday through Friday. The current rate of pay is $31.13 per hour plus 16.3% in lieu of benefits.

Qualifications

• Grade 12 education with completion of an office administration program certificate, including bookkeeping.
• Minimum of two years recent clerical experience and experience with student information systems or similar.
• Ability to manage data on school-based administrative networks to meet district and ministry requirements.
• Typing speed of 50 wpm.
• Experience in computer/software user support and ability to communicate technical information to non-technical staff.
• Proficiency in Microsoft Office programs and digital document systems.
• Ability to support learning resources management systems, cataloguing, shipping/receiving, including digital or online resources.
• Strong problem-solving skills to identify system issues and develop solutions, including creating user reports.
• Ability to work independently and as part of a team, with excellent interpersonal and communication skills.

Duties/Responsibilities

• Assist with maintaining student records, enrollment data, registration, and attendance records.
• Manage school and student databases, including user account setup and permissions.
• Verify daily data entries and reports, staying current with Ministry of Education requirements.
• Maintain user information and software licenses, including password management.
• Support students and staff in system software use and data entry, generate reports as needed.
• Handle mail and digital communications, including inquiries and registration forms.
• Manage inventory, purchase supplies, and process invoices and reimbursements.
• Perform reception duties, respond to inquiries, and assist with other clerical tasks.
• Support resource distribution and inventory control.
• Student supervision as required.

Additional Requirements

• Applicants may be interviewed and approved by IEC.
• Position locations will be determined by Indigenous Education and may change; initially at NIDES.
• Must demonstrate cultural sensitivity and respect for Indigenous cultures, histories, languages, and traditions; Indigenous ancestry is required.

To Apply

School District 71 encourages applications from diverse candidates and those facing barriers to equity. We are committed to creating an inclusive culture where all voices are valued. Persons with disabilities needing accommodations during the application process are encouraged to contact us.

Qualified candidates should submit a cover letter, resume, supporting documentation, and three professional references through the application portal. Only complete applications will be considered. Only shortlisted candidates will be contacted. The successful candidate will undergo a Criminal Review.

Thank you for your interest in School District 71 (Comox Valley). An Equal Opportunity Employer.