Onboarding & Training Administrator - 12-month Contract

Kiewit; Clarington; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking an Onboarding & Training Administrator to support the security clearance process and manage training materials. This role is crucial for ensuring employees are properly trained and compliant with necessary security protocols. You will work closely with trainers and various departments to facilitate effective training programs while maintaining accurate records. Join a company that values comprehensive benefits and a collaborative work environment, where your contributions directly impact the success of nuclear projects. If you are detail-oriented and possess strong organizational skills, this opportunity is perfect for you.

Benefits

Comprehensive medical, dental, and vision plans

Voluntary wellness programs

Employee assistance programs

Life insurance

Disability benefits

Retirement plans with matching

Generous paid time off

Qualifications

• Experience in Business Administration or related field is required.
• Strong skills in Microsoft Office and excellent communication are essential.

Responsibilities

• Manage security clearance applications for employees and subcontractors.
• Prepare training materials and maintain accurate training records.
• Coordinate training schedules and resources effectively.

Skills

Microsoft Office

Communication Skills

Organizational Skills

Customer Service Orientation

Time Management

Education

Post-secondary learning in Business Administration

Post-secondary learning in Human Resources

Post-secondary learning in Business Management

Tools

Learning Management System (LMS)

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Requisition ID: 175876

Job Level: Entry Level

Home District/Group: Kiewit Nuclear Solutions

Department: Administration

Market: Nuclear

Employment Type: Full Time Temporary

Position Overview

The Onboarding & Training Administrator is responsible for supporting the security clearance process for all employees assigned to the project as well as the day to day preparation and handling of training material and records.

District Overview

Kiewit Nuclear Canada is a full-service engineering, project management, and construction provider operating. Our experience and expertise span all aspects of the nuclear-related market from carbon-free, small modular reactors to Dept of Energy science, environmental and nuclear security mission capabilities. With these broad capabilities, we operate in the power utility, renewable energy, industrial, and infrastructure markets. As part of Kiewit, we are integrated with 135 years of construction and engineering excellence that provides wholistic solutions, differentiating our team from the rest of the industry.

Location

The position will be based on our project in Darlington, ON. The successful candidate will be local to Darlington, Oshawa or surrounding areas, or willing to relocate.

Responsibilities

• Initiate OPG Clearance Applications with SMR-X employees, subcontractors and potential new hires.
• Assist in accurate completion and submission of clearance applications including verification of identification and supporting documentation as per OPG clearance procedural requirements.
• Track and confirm completion of Clearance Renewals, ensuring employees maintain active clearance status. Act as single point of contact for OPG Clearance Office in the processing of all related security clearance applications, renewals and actions.
• Daily preparation of training packages and attendance records for Trainers Work with the Trainers to plan training schedules and set up courses.
• Manage resources including facilities, equipment and instructor availability. Set up training events in LMS.
• Responsible for receiving completed training records, recording learning credits in LMS.
• Handle the collection of completed training records and ensure proper scanning and storage per procedures. Maintain an accurate list of training folders on the Shared Drive; ensure all training documentation is the most current revision; and is uploaded and stored electronically.
• Ensure training material, documents and completion records are stored securely and are retrievable from the shared project folder.
• Use of project learning management system to validate qualification status and provide supporting reports. Work with Training Manager, Training Coordinators and Trainers to understand training demand.

Qualifications

• Work experience or post-secondary learning in Business Administration, Human Resources, Business Management or related program.
• Advanced skills in Microsoft office; including excel an asset. Excellent verbal and written communication skills.
• Demonstrated strong organizational and time management skills. Must be detail oriented with the ability to multi-task on a regular basis. Must have a strong customer service orientation.
• Ability to prioritize and coordinate with associated department.
• Must have computer skills to perform duties including software experience with Microsoft Word, Excel and Outlook.
• Must be able to communicate clearly and concisely to all levels of the organization.

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.