Oliver Irrigation | Accounts Payable & Administrative Assistant

UpSourced HR; Alberta; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading agricultural solutions provider in Lethbridge, AB, is seeking an Administrative Assistant / Accounts Payable. This role involves managing vendor invoicing, maintaining financial records, and providing administrative support. Candidates should have at least 2 years of relevant experience, proficiency in accounting software, and strong organizational skills. This is an excellent opportunity to contribute to a fast-paced environment in a collaborative team.

Qualifications

• 2+ years of experience in an administrative or accounting support role.
• Experience in Accounts Payable preferred.
• Proficiency in accounting software.

Responsibilities

• Manage vendor invoicing and payments.
• Maintain financial records and files.
• Prepare and process payments to vendors.

Skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Education

High School Diploma

Post-secondary education in Accounting or Business

Tools

Microsoft Excel

QuickBooks

Sage

Job description

Are you organized, detail-oriented, and ready to support a company that helps drive innovation in agriculture? Oliver Irrigation is seeking an Administrative Assistant / Accounts Payable to join our team in Lethbridge, AB.

As a trusted leader in irrigation solutions for over four decades, we’re committed to providing exceptional service and reliable systems that help our customers succeed. This role is a great opportunity to be part of a collaborative, fast-paced environment where your contributions support both day-to-day operations and long-term customer success.

About the Role

As the Administrative Assistant / Accounts Payable, you will play a key role in supporting both our administrative and financial operations. You’ll be responsible for managing vendor invoicing and payments, maintaining accurate financial records, and providing general administrative support to the finance team. If you're an organized multitasker who thrives in a fast-paced environment, we want to hear from you!

Key Responsibilities

• Receive, verify, and enter vendor invoices into the accounting system
• Set up and maintain accurate vendor records
• Reconcile vendor statements and address discrepancies
• Prepare and process timely payments to vendors
• Maintain financial files and records
• Answer and route incoming calls
• Prepare bank deposits and manage related documentation
• Submit co-op advertising claims
• Assist with spreadsheets, reports, and month-end tasks

Requirements

What You Bring

• High School Diploma (required); post-secondary education in Accounting or Business is an asset
• 2+ years of experience in an administrative or accounting support role (AP experience preferred)
• Proficiency in Microsoft Excel and accounting software (QuickBooks, Sage, or similar)
• Strong attention to detail and organizational skills
• Ability to handle multiple priorities with accuracy and efficiency
• Excellent verbal and written communication skills
• Team-oriented and proactive approach to problem-solving

Working Conditions

• Standard office environment in Lethbridge, AB
• Primarily computer-based work with occasional lifting (up to 20 lbs)
• Regular working hours with occasional flexibility to meet deadlines
• Minimal travel