Office & Soft Services - Receptionist

emergiTEL Inc.; Longueuil; On-site; CAD 30,000 - 60,000; Full time

Job summary

Une entreprise dynamique cherche une réceptionniste Bilingue (FR/ENG) pour soutenir ses opérations. Vous serez chargé(e) d'accueillir les invité(e)s, de gérer les tâches quotidiennes et d'assister le responsable des installations. Ce poste à temps plein de 3 mois en présentiel offre une atmosphère accueillante et la possibilité de travailler sur des projets spéciaux.

Qualifications

• Expérience de 2-3 ans en réception ou support de bureau.
• Compétences en communication en français et en anglais exigées.
• Capacité à créer des rapports professionnels.

Responsibilities

• Accueillir et orienter les invités dans les bureaux.
• Gérer les informations de contact pour les visites.
• Assister à la coordination quotidienne des opérations.

Skills

Communication bilingue

Organisation

Interpersonnel

Education

High school diploma

Post-secondary education

Tools

Microsoft Office Suite

Job description

Job Title: Workplace Experience Receptionist
Job Family: Office & Soft Services
Location:Boulevard Taschereau (Route134) and RueArmand‑Frappie
Schedule:

• Tuesday to Thursday, 8:00 AM – 5:00 PM (Onsite)

• No work on Mondays and Fridays

Employment Type: 3-Month Contract (Possibility of extension)
Work Arrangement: Onsite (In-person)

Role Summary:

We are seeking a bilingual (French/English) Workplace Experience Receptionist to support the daily operations of a dynamic office environment. Reporting to the Assistant Facility Manager, this role is essential for ensuring a welcoming atmosphere and smooth guest experience while supporting various office and vendor management tasks.

Key Responsibilities:

• Greet and welcome guests, ensuring a seamless arrival process

• Escort visitors to designated locations and assist as needed

• Collect and manage visitor contact information for internal records

• Confirm guest arrivals and follow up on scheduled appointments

• Assist with daily operations, facility coordination, and vendor management (cleaning, pest control, maintenance)

• Support the Assistant Facility Manager on special projects

• Maintain a clean, organized, and professional front desk and lobby area

Must-Have Skills:

• Excellent communication skills in both French and English

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Ability to create professional reports and presentations

• Strong organizational and interpersonal skills

• Comfortable interacting with clients, vendors, and internal teams

• Ability to follow instructions and handle basic problem-solving

Nice-to-Have Skills:

• Experience using SAP and/or Coupa

• Friendly, professional demeanor with a team-first attitude

• Eagerness to grow with the organization

Qualifications:

• Minimum 2–3 years of experience in a receptionist or front-desk support role

• High school diploma (post-secondary education is an asset)

• Strong attention to detail and customer service orientation

• Basic financial understanding (percentages, calculations)