Office Services Coordinator

Clark Wilson LLP; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading law firm in British Columbia is seeking an Office Services Coordinator to join their Central Services team. This full-time, permanent position involves providing administrative support, managing supplies, and ensuring excellent client service. Candidates should have strong technical and communication skills and thrive in a collaborative environment. Benefits include comprehensive health coverage, retirement planning, and a focus on professional development.

Benefits

Health Coverage

Retirement Planning

Pregnancy & Parental Leave

Health & Wellness Spending Account

Long-service bonuses

Generous vacation

Team-building events

Professional Growth

Qualifications

• Proficient in Microsoft Office applications including Word, Excel, Outlook, and Adobe.
• Experience in an office or professional services environment.
• Excellent verbal and written communication skills.

Responsibilities

• Provide administrative assistance to the Manager, Office Services.
• Order office and lounge supplies.
• Manage invoices for the central services department.

Skills

Technical skills

Communication skills

Organizational skills

Client-centered approach

Adaptability

Tools

Microsoft Word

Microsoft Excel

Outlook

Adobe

Job description

Overview

Clark Wilson LLP is Hiring an Office Services Coordinator. Clark Wilson LLP is a leading, innovative law firm in British Columbia. For over 100 years, we’ve proudly advised clients on a comprehensive range of legal issues. With more than 200 professionals serving some of the most recognizable brands in the world, we’ve built a culture of collaboration, inclusivity, and excellence. We are seeking an Office Services Coordinator to join our Central Services team. This is a full-time, permanent position—ideal for individuals who are organized, client-focused, and thrive in a collaborative, service-oriented environment.

Responsibilities

• Providing administrative assistance to the Manager, Office Services
• Ordering office and lounge supplies
• Coordinating and providing day-to-day support for central services tasks
• Managing invoices for the central services department
• Assisting the Central Services team with daily tasks as needed
• Managing petty cash
• Providing reception relief when required
• Delivering onboarding training to new team members
• Performing additional assistance and ad hoc tasks as needed

What You’ll Be a Great Fit

• Strong technical skills, including proficiency with Microsoft Word, Excel, Outlook, and Adobe
• Experience working in an office or professional services environment
• Ability to exercise discretion and maintain confidentiality
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to prioritize a high volume of tasks and competing priorities
• A client-centered approach with a commitment to providing outstanding service
• Ability to follow instructions and adhere to strict deadlines
• Dedication to providing service beyond expectations
• Sound judgment, discretion, and adaptability to changing demands

Benefits

• Health Coverage: Medical, dental, vision, prescriptions, paramedical services, life insurance, and overseas emergency medical care
• Retirement Planning: RRSP matching program
• Pregnancy & Parental Leave: Top-up benefits to 100% of salary for a portion of your leave
• Health & Wellness Spending Account: Flexible coverage for wellness and related needs
• Recognition: Long-service bonuses and celebrations
• Work-Life Balance: Generous vacation, bonus days, five personal days, plus a paid day off on your work anniversary
• Community & Culture: Weekly socials, team-building events, employee appreciation week, and opportunities to give back through firm-led initiatives
• Professional Growth: Training and resources to support your personal and career development
• Referral Program: Generous bonuses for successful employee referrals

How to Apply

Clark Wilson LLP is proud to be an equal opportunity employer. Diversity, inclusion, and respect are fundamental to our culture—we don’t just celebrate them, we rely on them to drive innovation, foster belonging, and grow together.

To learn more about what it’s like to work at Clark Wilson and apply, visit our Careers Page: www.cwilson.com

We thank all applicants for their interest. Only those selected for an interview will be contacted.