office services coordinator

Government of Canada - Western; Vancouver; On-site; CAD 45,000 - 60,000; Full time

Job summary

A reputable government body in Vancouver is searching for an administrative professional to oversee office operations and coordinate services. The ideal candidate will have a college background and experience in administration, be detail-oriented, and possess excellent communication skills. This role requires working on-site, with a focus on ensuring smooth office management and efficient procedures.

Benefits

Dental plan

Health care plan

Group insurance benefits

Registered Retirement Savings Plan (RRSP)

Team building opportunities

Qualifications

• 1-2 years of experience in an administrative role is required.
• Proficiency with MS Office and project management software.
• College education necessary for this position.

Responsibilities

• Carry out administrative activities at the establishment.
• Co-ordinate and plan for office services including accommodation and maintenance.
• Prepare and maintain records and correspondence.

Skills

Attention to detail

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Organized

Education

College/CEGEP

Tools

MS Office

Project management software

Job description

Overview Languages

English

Education

• College/CEGEP

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector
• Urban area

Responsibilities Tasks

• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures
• Monitor and evaluate
• Schedule and confirm appointments
• Prepare and maintain directory of supplies and trade contractors
• Maintain accurate records
• Co-ordinate administrative services
• Carry out administrative and clerical activities (record keeping, scheduling etc.)
• Oversee the scheduling and dispatching of vehicles and goods

Experience and specialization Computer and technology knowledge

• MS Office
• Project management software

Additional information Security and safety

• Criminal record check

Work conditions and physical capabilities

• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized

Benefits Health benefits

• Dental plan
• Health care plan

Financial benefits

• Group insurance benefits
• Registered Retirement Savings Plan (RRSP)

Other benefits

• Team building opportunities