Office & Operations Coordinator — Burnaby Startup

Sitly; Burnaby; On-site; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Collaborative team environment

In‑person role in Burnaby

Growth opportunities

Job summary

Velocity Bolting in Burnaby, BC is seeking an organized Office Coordinator to manage office operations, bookkeeping, HR coordination, vendor management, compliance, and executive support as we scale.

You will support engineers, sales, and leadership in a fast-paced environment, handle payroll, reimbursements, grants, and export docs, and contribute to ISO 9001 and WHMIS documentation.

Qualifications

• 2+ years of office management or administrative experience.
• Proficient with QuickBooks Online and MS 365 apps.
• Strong organizational and written/verbal communication.
• Ability to manage confidential information.
• Detail-oriented with proactive problem-solving.
• Flexible in a growing startup environment.

Responsibilities

• Oversee day-to-day office and facility operations, vendor management, and upkeep.
• Manage bookkeeping in QuickBooks Online: posting transactions, paying bills, generating estimates, POs and invoices (coding expenses).
• Process payroll and contractor payments; handle financial admin tasks.
• Coordinate grants, reimbursement claims, and compliance reporting.
• Track vendor contracts and ensure timely payments.
• Handle onboarding, benefits, and leave tracking for staff.
• Maintain WHMIS docs, SDS, and ISO 9001 documentation custody.

Skills

Organizational skills

Communication skills

Multitasking

Confidentiality

Proactive problem-solving

Flexibility

Tools

QuickBooks Online

Microsoft 365

Planner

Project

Job description

Velocity Bolting in Burnaby, BC is seeking an organized Office Coordinator to manage office operations, bookkeeping, HR coordination, vendor management, compliance, and executive support as we scale.

You will support engineers, sales, and leadership in a fast-paced environment, handle payroll, reimbursements, grants, and export docs, and contribute to ISO 9001 and WHMIS documentation.