Office Operations Coordinator

MatchBox is seeking an organized and motivated individual to join our team as Office Operations Coordinator for our office in Downtown Vancouver (Burrard Station).

The ideal candidate has a minimum of one year of Administrative or Accounting experience. They will be responsible for purchasing, inventory maintenance, team support, vendor communication, events booking, and training & executive scheduling. Room for professional growth provided.

Responsibilities:

• Work independently on individual projects and report on results
• Handle a volume of data with accuracy and attention to detail
• Vendor communication, supplies purchasing, and inventory maintenance
• Bookkeeping support for the operational team (e.g. expenses reimbursements)
• Calendar scheduling for the operational team / executive calendars
• Technical support for the operational team
• Office experience facilitator for the operational team
• Social media administration
• Handle phone calls and correspondence
• Organize events and support the operational team as necessary

Requirements:

• Minimum one year of experience in administration and/or accounting is required
• Technical skills are a plus (software company admin experience)
• Marketing skills are a plus (Google Ads, LinkedIn ads, Canva, InDesign)
• Economic, Accounting, or technical education is a plus
• Event planning skills are a plus
• Must be highly reliable, taking responsibility and ownership for assigned projects
• Must have a proactive and results-driven mindset
• Organized and detail-oriented
• Excellent written communication skills

We offer a great company culture that promotes learning and provides support to our employees. If you are organized, motivated, and interested in learning and growing with us, please don’t hesitate to apply & connect with us.