Office Manager (Strong HR)

McNeill Nakamoto Recruitment Group; Vancouver; On-site; CAD 85,000 - 100,000; Full time

Job summary

A leading company in quantitative trading is seeking an HR Office Manager with over 10 years of experience. The role focuses on managing all HR functions including recruitment, onboarding, and supporting administrative operations in a high-performance team environment. Candidates should be problem-solvers with sophisticated interpersonal skills, a proactive mindset, and a strong command of G Suite tools.

Qualifications

• 10+ years’ experience managing HR and administrative functions.
• Knowledge of B.C. Employment Standards Act.
• Experience working in a high-performance team.

Responsibilities

• Manage recruiting processes, onboarding, and HR functions.
• Oversee administrative tasks and support corporate duties.
• Handle communication with external providers and internal team.

Skills

Problem-solving

Interpersonal skills

Conflict resolution

Planning and prioritization

Communication

Education

Post-secondary education

Tools

G Suite

Job description

Get AI-powered advice on this job and more exclusive features.

Our client is a high-performance team of post-grads and Ph.D.'s in Physics, Math, Engineering and Computer Science that uses data, technology and innovative research to create sophisticated quantitative trading strategies.

• Work Arrangement : Fully in-office (no remote)
• Position Type : Permanent, Full-time
• Core Hours : 9am-5pm
• Expected Salary Range : $85,000-$100,000 / year, commensurate with experience and skillset.

About You

You are a proactive, problem-solving, and operationally minded professional with over 10+ years of experience overseeing the office of a small, dynamic company. Your primary focus is on HR functions, including recruitment (ideally of technical experts). You thrive in a mission-critical environment working with high-performance staff, and excel at ensuring the team can meet its objective.

What You’ll Do

HR functions :

• Manage the recruiting process including on-line assessment tools, scheduling meetings, interviews, and travel arrangements to ensure a high-performing team.
• Manage and execute new employee onboarding, including relaying employee performance feedback both during and beyond the 3 month-probationary period.
• Oversee all end-to-end HR functions including reviews for employees, documentation for reviews / performance, implementing PIP if required, feedback, and conflict resolution.
• Records management for employees and annual reporting, including immigration and work permit requirements when applicable.
• Liaise and coordinate with external advisors / resources, such as immigration and employment lawyers.
• Manage HR and employee-related technology, including subscription tools and website-related administration.

Administrative functions :

• Identify and address administrative issues with resourcefulness and efficient problem-solving.
• Support the CLO and CFO with annual corporate and compliance duties, as well as other areas as required.
• Handle communication with external providers including follow-ups, problem resolution and real-time escalation.
• Handle emails, phone calls, mail, and internal communications.
• Oversee office maintenance and upkeep, including office supplies and healthy snacks.
• Ensure office equipment (printers and computers) are functional and follow-up with any IT-related needs.
• Keep team members organized for attending events or conferences.

What You Bring

• 10+ years’ experience as an office manager with full cycle HR capabilities (recruiting to hiring to firing).
• Completion of post-secondary education.
• Experience working both autonomously and collaboratively in a small, high-performance team environment.
• Knowledgeable of the B.C. Employment Standards Act and experience working with employment lawyers.
• Sophisticated interpersonal skills to tactfully work with external providers, the PhD team, and leadership.
• Ability to handle conflict and deal with challenging situations that arise.
• Work unobtrusively with the technical team, but be able to provide feedback.
• Independent and results-driven problem solver with a continuous-improvement mindset and knows when to escalate.
• Excellent planning and prioritization skills with the ability to remain flexible and adaptable to business demands.
• Excellent written and verbal communication skills.
• Confidence and experience with G Suite applications and tools.
• An unflappable attitude with the ability to foster a focused and performance-driven work environment.
• Always maintain professionalism and utmost confidentiality.

Individuals meeting the criteria above are encouraged to submit their resume by clicking on the "APPLY" button. McNeill Nakamoto is committed to recruiting with a focus on equal opportunity, diversity and inclusion. While we thank all candidates for their interest, only select individuals will be contacted for follow-up.

WOW. FUN. PEOPLE.

Learn more at www.mcnak.com

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Professional Services and Financial Services

J-18808-Ljbffr

Create a job alert for this search