Office Manager | Part-Time | Rogers Field at Nat Bailey Stadium

UNAVAILABLE; Vancouver, Beamsville; On-site; CAD 60,000 - 80,000; Part time

Job summary

An established industry player is seeking an Office Manager to provide essential administrative support across various departments. This role involves coordinating schedules, assisting with payroll, and ensuring compliance with financial reporting standards. The successful candidate will thrive in a dynamic environment, showcasing their multitasking abilities while contributing to a vibrant team atmosphere. With a focus on delivering top-notch service during an exciting event season, this position offers a unique opportunity to grow within a supportive and diverse workplace. If you are organized, detail-oriented, and eager to make a difference, this role is perfect for you.

Benefits

Pension Matching

Qualifications

• Strong understanding of administrative duties and financial reporting.
• Proficient in Microsoft applications and payroll systems.

Responsibilities

• Coordinate scheduling and staffing needs for events.
• Provide general office and accounting support.
• Assist with payroll functions and month-end closing.

Skills

Administrative Duties

Financial Reporting

Payroll Management

Multi-tasking

Attention to Detail

Organizational Skills

Time Management

Communication Skills

Education

High School Diploma

Experience in Administrative Roles

Tools

Microsoft Office Suite

Bookkeeping Systems

Job description

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

The Office Manager will provide administrative support to all OVG departments (concessions, premium service) at the venue, as well as to the Warehouse Manager and General Manager. Administrative duties may include, but are not limited to, scheduling, staff coordinating, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee and general clerical duties, and GL entries. Contribute to month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company.

Given the small size of the OVG onsite office (usually 2 FT employees), it is critical that the Office Manager have the ability to multi-task, organize and prioritize tasks, and willingly assist OVG staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.

This role pays an hourly rate of $24.00-$26.00 CAD.

Benefits for Part-Time roles: Pension matching.

This is a seasonal position beginning in April 2025 and running through until the end of September 2025.

About the Venue

Rogers Field at Nat Bailey Stadium is the proud home of the Vancouver Canadians. Oak View Group serves the stadium as its main Food & Beverage partner during a brief but intense season of 66 games in 11 weeks, running from April to September. The venue is family-friendly and offers a positive environment where to grow your skills while creating memorable moments for the fans. This is a perfect opportunity for someone looking for an extra gig, part-time work, and a fun work environment.

Responsibilities

• Coordinate with department heads to ensure scheduling is complete and gameday staffing needs are fulfilled.
• Lead game day staff coordination and task assignments in conjunction with department leads.
• Provide general office / administrative / accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting.
• Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification.
• Provide accounting support to company departments. Reconcile sales reports prior to month end postings.
• Oversee document coding.
• Calculate commissions earned.
• Collect data from multiple sources and generate reports of OVG’ event operating results to venue management team and the corporate Finance Department and includes generating P&L’s, franchise season reports, catering activity recaps and sales reports.
• Perform month end closing, reconciliations and entries.
• Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed.
• Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities.
• Prepare current workbooks containing financial information by event type.
• Supervise preparation of NFP reports by event, and payroll reporting by event types.
• Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.
• Handle basic Human Resources functions: personnel file maintenance, answer employee inquiries regarding scheduling, facilitate job fairs and new hire orientation, maintain employee training logs, submit workers compensation claims and maintain OSHA log, basic report generation, respond to initial unemployment claims, interface with employees regarding basic employment issues.
• Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Concessions/Catering Manager, GM) in a timely and responsible manner.

Qualifications

• Firm understanding of administrative duties and financial reporting principles and practices.
• Demonstrate knowledge of payroll and tax issues, basic knowledge of employment law.
• Proficiency with computers in a Windows platform including Microsoft applications, bookkeeping/payroll/HR systems.
• Experience preparing accurate spreadsheets and reports.
• Consistent and reliable attention to detail, accuracy and validity.
• Ability to multi-task in a fast-paced, changing environment.
• Must work well under pressure of deadlines.
• Ability to successfully interact and collaborate with all team members professionally and supportively.
• Excellent organizational and time management skills; ability to delegate tasks as required.
• Understanding of financial reporting principles and practices.
• Ability to interact with a diverse spectrum of individuals calmly, professionally, supportively.
• Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion.
• Ability to execute solid management decisions quickly and efficiently.
• Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.