Office Manager & Operations Coordinator

Fusion Fuel Cycles; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Job summary

A pioneering energy firm in Ontario is seeking an Office Manager & Operations Coordinator to ensure smooth daily operations. The ideal candidate will have strong organizational and communication skills, experience in office management, and a passion for startup environments. You'll work closely with senior leadership and play a vital role in coordination and project delivery. This is a full-time position offering competitive benefits.

Benefits

Competitive medical, dental and vision benefits

Vacation and sick time

Small, tight-knit team with low barriers to action

Exposure to a wide variety of problems for professional growth

Qualifications

• 3-5+ years of experience in an executive support or office management role.
• Proven ability to manage fast-paced executive support needs while juggling operational priorities.
• Experience in a startup or fast-paced environment is a plus.

Responsibilities

• Coordinate office logistics including supplies and vendor relationships.
• Support onboarding of new hires and maintain team rosters.
• Manage day-to-day calendars and meeting scheduling.

Skills

Organizational skills

Communication skills

Detail-oriented

Multitasking

Education

Bachelor’s degree in Business Administration or a related field

Tools

Microsoft 365

Notion

ChatGPT

Job description

Join to apply for the Office Manager & Operations Coordinator role at Fusion Fuel Cycles

Join to apply for the Office Manager & Operations Coordinator role at Fusion Fuel Cycles

The Office & Operations Coordinator at Fusion Fuel Cycles (FFC) plays a foundational role in enabling the day-to-day execution of a fast-paced, growing fusion venture. Working closely with senior leadership, this role ensures the smooth functioning of our multicultural office while supporting key corporate workflows, documentation, and reporting processes across the business.

Job Summary

Act as the operational backbone of FFC—keeping our space organized, efficient, and ready to scale.

Support company-wide coordination across document control, reporting, procurement, and bookkeeping, while enabling project delivery, vendor onboarding, and internal systems setup.

We’re looking for someone who’s highly organized, detail-oriented, and energized by startup environments. You’ll thrive here if you love building structure, wearing multiple hats, and want to grow your skills across operations, business support, and project coordination.

You’re a self-starter who doesn’t wait to be told what to do—you see what needs to get done and do it. You’re reliable, organized, and clear in how you communicate.

Office & Administrative Operations :

• Coordinate office logistics including supplies, vendor relationships, and general workspace support
• Support onboarding of new hires, maintaining team rosters and managing access to tools and platforms (e.g., Microsoft 365, Notion)
• Manage day-to-day calendars, meeting scheduling, and logistics for company events or travel coordination
• Maintain organized filing systems—both digital and physical—for company records and documentation
• Support HR duties from onboarding to administrative activities

Document Control & Reporting Support :

Format, proofread, and finalize internal and external documents such as reports, presentations, proposals, and grant submissions

Track deliverables, document versions, and submission deadlines across internal and external stakeholders

Support compliance and funding-related documentation processes in coordination with finance and project leads

Support basic bookkeeping tasks including invoice tracking, expense reconciliation, and vendor payment workflows

Assist with vendor onboarding, contract templates, and purchasing procedures in collaboration with the business operations team

Help build and maintain templates, checklists, and trackers to streamline repeatable processes across the company

Culture & Events :

Plan and execute company events, team-building activities, and celebrations.

Promote a positive and inclusive company culture through various initiatives

Accountability

Maintain a well-functioning, professional office environment that supports the productivity of the full team

Ensure accurate, timely coordination of reporting, documentation, and administrative deliverables

Support company-wide execution by enabling cross-functional workflows, vendor coordination, and internal system upkeep

Help foster a high-performing, positive, and collaborative company culture

Qualifications / Skills Required

Bachelor’s degree or diploma in Business Administration or a related field.

3-5+ years of experience in an executive support or office management role.

Proven ability to manage fast-paced executive support needs while juggling operational priorities

Exceptional organizational and multitasking skills.

Strong written and verbal communication abilities.

Proficiency in Microsoft 365 and familiarity with AI+modern tools like ChatGPT, Notion.

Ability to handle confidential information with discretion.

Experience in a startup or fast-paced environment is a plus

About FFC

Fusion Fuel Cycles is building the foundation for the global fusion fuel supply chain—starting in Canada.

Spun out from Canadian Nuclear Laboratories and Kyoto Fusioneering, FFC combines 70+ years of national lab expertise, private-sector execution, and Japanese engineering excellence to develop the systems and infrastructure needed to power fusion pilot plants and transform the energy landscape.

At FFC, you’ll work alongside world-class scientists, engineers, and entrepreneurs pushing the boundaries of fusion readiness. We’re small, mission-driven, funded, and scaling fast. If you’re energized by building from the ground up and want to play a meaningful role in bringing fusion energy to life – join us.

Competitive medical, dental and vision benefits

vacation and sick time

Small, tight-knit team with low barriers to action

Exposure to a wide variety of problems for unparalleled, hands-on professional growth

We encourage all individuals who are excited about delivering fusion energy to the world to apply.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

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