Office Manager & Operations Coordinator

Work in Ottawa; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

An innovative startup in energy is hiring an Office Manager & Operations Coordinator in Ottawa. The role involves coordinating office logistics, supporting HR duties, and managing documentation. Candidates should have a Bachelor's degree and 3-5 years in office management. Strong organizational skills and experience in fast-paced environments are essential. The position offers competitive benefits and an opportunity to contribute to fusion energy development.

Benefits

Competitive medical, dental and vision benefits

Vacation and sick time

Small tight-knit team

Hands-on professional growth

Qualifications

• 3-5+ years of experience in an executive support or office management role.
• Proven ability to manage fast-paced executive support needs.
• Strong written and verbal communication abilities.

Responsibilities

• Coordinate office logistics including supplies and vendor relationships.
• Support onboarding and maintain team rosters.
• Manage day-to-day calendars and meeting scheduling.

Skills

Organizational skills

Multitasking

Communication

Microsoft 365 proficiency

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft 365

Notion

Job description

Tech companies are hiring in Ottawa! If you’re looking for your next opportunity in tech, Work in Ottawa can help you build a thriving career in the fast-growing technology industry in Canada’s capital.

As an initiative of the city’s economic development agency, Invest Ottawa, Work in Ottawa helps tech firms fill open positions quickly so they can grow and scale faster

We are excited to partner with Fusion Fuel Cycles (FFC)on their search for anOffice Manager & Operations Coordinator.

Employment Type: Full Time

The Office Manager & Operations Coordinator at Fusion Fuel Cycles (FFC) plays a foundational role in enabling the day-to-day execution of a fast-paced, growing fusion venture. Working closely with senior leadership, this role ensures the smooth functioning of our multicultural office while supporting key corporate workflows, documentation, and reporting processes across the business.

Job Summary

Act as the operational backbone of FFC—keeping our space organized, efficient, and ready to scale. Support company-wide coordination across document control, reporting, procurement, and bookkeeping, while enabling project delivery, vendor onboarding, and internal systems setup.

We’re looking for someone who’s highly organized, detail-oriented, and energized by startup environments. You’ll thrive here if you love building structure, wearing multiple hats, and want to grow your skills across operations, business support, and project coordination.

You’re a self-starter who doesn’t wait to be told what to do—you see what needs to get done and do it. You’re reliable, organized, and clear in how you communicate.

Roles & Responsibility

Office & Administrative Operations:

• Coordinate office logistics including supplies, vendor relationships, and general workspace support
• Support onboarding of new hires, maintaining team rosters and managing access to tools and platforms (e.g., Microsoft 365, Notion)
• Manage day-to-day calendars, meeting scheduling, and logistics for company events or travel coordination
• Maintain organized filing systems—both digital and physical—for company records and documentation
• Support HR duties from onboarding to administrative activities

Document Control & Reporting Support:

• Format, proofread, and finalize internal and external documents such as reports, presentations, proposals, and grant submissions
• Track deliverables, document versions, and submission deadlines across internal and external stakeholders
• Support compliance and funding-related documentation processes in coordination with finance and project leads

Procurement & Financial Coordination:

• Support basic bookkeeping tasks including invoice tracking, expense reconciliation, and vendor payment workflows
• Assist with vendor onboarding, contract templates, and purchasing procedures in collaboration with the business operations team
• Help build and maintain templates, checklists, and trackers to streamline repeatable processes across the company

Culture & Events:

• Plan and execute company events, team-building activities, and celebrations.
• Promote a positive and inclusive company culture through various initiatives

Accountability:

• Maintain a well-functioning, professional office environment that supports the productivity of the full team
• Ensure accurate, timely coordination of reporting, documentation, and administrative deliverables
• Support company-wide execution by enabling cross-functional workflows, vendor coordination, and internal system upkeep
• Help foster a high-performing, positive, and collaborative company culture

Qualifications/Skills Required

• Bachelor’s degree or diploma in Business Administration or a related field, preferred.
• 3-5+ years of experience in an executive support or office management role.
• Proven ability to manage fast-paced executive support needs while juggling operational priorities
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft 365 and familiarity with AI+modern tools like ChatGPT, Notion.
• Ability to handle confidential information with discretion.
• Experience in a startup or fast-paced environment is a plus

About FFC

Fusion Fuel Cycles is building the foundation for the global fusion fuel supply chain—starting in Canada.

Spun out from Canadian Nuclear Laboratories and Kyoto Fusioneering, FFC combines 70+ years of national lab expertise, private-sector execution, and Japanese engineering excellence to develop the systems and infrastructure needed to power fusion pilot plants and transform the energy landscape.

At FFC, you’ll work alongside world-class scientists, engineers, and entrepreneurs pushing the boundaries of fusion readiness. We’re small, mission-driven, funded, and scaling fast. If you’re energized by building from the ground up and want to play a meaningful role in bringing fusion energy to life – join us.

Benefits

• Competitive medical, dental and vision benefits
• vacation and sick time
• Small, tight-knit team with low barriers to action
• Exposure to a wide variety of problems for unparalleled, hands-on professional growth

We encourage all individuals who are excited about delivering fusion energy to the world to apply.

Work in Ottawa utilizes a secure, closed AI environment for the initial screening of resumes, ensuring your data remains safe while helping us efficiently identify top candidates. We encourage all applicants to apply, even if you do not meet every requirement if you possess relevant skills, enthusiasm and eagerness to grow, we want to hear from you! To enhance your visibility, consider including relevant keywords in your resume.

If you require any accommodation during the hiring process, please reach out to the Talent Acquisition team.