Office Manager - Lev Corporate Office

Lev Senior Living; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in Ontario is seeking an Office Manager to support the executive team with various administrative duties. The ideal candidate will excel in customer service, organization, and communication, and will thrive in a well-maintained environment. This role offers a competitive salary based on skills and experience, and you will join a supportive team dedicated to excellence.

Qualifications

• Advanced knowledge of Microsoft Office 365 programs.
• Excellent customer service and communication skills in English.
• Highly organized and thrives in a tidy environment.

Responsibilities

• Maintain office procedures and provide administrative support.
• Greet visitors and handle customer inquiries.
• Prepare and proofread correspondence and reports.

Skills

Customer Service

Organization

Communication

Problem Solving

Tools

Microsoft Office 365

Photoshop

Illustrator

Job description

The Office Manager will perform a variety of administrative duties in support of the executive Head Office team. Duties will include managing office administrative procedures, general administrative support, and receptionist duties.

Duties & Responsibilities will vary:

1. Maintain and establish office procedures.
2. Provide professional, caring, outstanding customer service.
3. Answer phone calls and communicate, direct inquiries, calls for efficient follow-up.
4. Greet visitors, ascertain the nature of business, and direct visitors to the employer or appropriate person.
5. Maintain a calm & resilient demeanor while handling customer complaints.
6. Mail preparation & delivery, filing, copying & other similar tasks.
7. Order office supplies.
8. Cheque preparation.
9. Ensure operation of equipment by completing preventive maintenance, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
10. Maintain tidy reception, kitchen, & boardroom areas.
11. Prepare, edit, and proofread correspondence, invoices, presentations, brochures, reports, and related materials as requested.
12. Develop, manage & maintain various Word & Excel documents.
13. Schedule and confirm appointments and meetings of the employer if requested.
14. May prepare minutes of meetings.
15. Prepare Request for Proposals.
16. Complete forms as requested.
17. Assist with social media monitoring.
18. May supervise and train office staff in procedures and in use of current software.
19. All other duties/tasks as assigned.

Our Ideal Candidate

• Advanced knowledge of all Microsoft Office 365 programs.
• Maintain confidentiality.
• Highly organized & thrives in a tidy, well-maintained environment.
• Excellent customer service skills.
• Strong command of the English language, in both reading and writing.
• Excellent communication skills in English.
• Basic arithmetic skills.
• Good problem-solving skills.
• Ability to share and highlight success stories on LinkedIn and Facebook.
• Knowledge of Photoshop and/or Illustrator is beneficial.
• Flexibility to work various daytime hours.

The successful candidate will receive a competitive salary that is commensurate with skills and experience. Most importantly, you will join a hard-working and supportive team.

Please note: Wages or wage ranges stated on other websites are at their discretion. Any wages stated on the posting have not been provided nor approved by the employer. Wages are based on the responsibilities of the role and the applicant's experience and will be discussed with final applicants and the hiring manager.

Lev Living is committed to accommodating applicants with disabilities during the recruitment process. Please notify Lev Living if you require accommodation at any stage, and they will work with you to meet your needs.