Office Manager - Lev Corporate Office

LEV Senior Living; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

LEV Senior Living seeks an Office Manager to support the executive team with administrative duties. The ideal candidate will have advanced knowledge of Microsoft Office 365, excellent organizational and communication skills, and a calm demeanor. As part of a dedicated team, you will manage office procedures and train staff while maintaining an efficient working environment.

Qualifications

• Strong command of English, both reading and writing.
• Ability to handle customer complaints with calmness.
• Flexibility to work various daytime hours.

Responsibilities

• Manage office administrative procedures and provide general support.
• Answer phone calls and direct inquiries efficiently.
• Supervise and train office staff.

Skills

Organization

Communication

Confidentiality

Basic Arithmetic

Tools

Microsoft Office 365

Photoshop

Illustrator

Job description

4 weeks ago Be among the first 25 applicants

The Office Manager will perform a variety of administrative duties in support of the executive Head Office team. Duties will include managing office administrative procedures, providing general administrative support, and receptionist duties.

Responsibilities include:

1. Maintain and establish office procedures
2. Answer phone calls, communicate, and direct inquiries for efficient follow-up
3. Greet visitors, ascertain the nature of business, and direct visitors appropriately
4. Maintain a calm and resilient demeanor while handling customer complaints
5. Prepare and handle mail, filing, copying, and related tasks
6. Order office supplies
7. Ensure operation of equipment through preventive maintenance, repairs, and inventory management
8. Maintain tidy reception, kitchen, and boardroom areas
9. Prepare, edit, and proofread correspondence, invoices, presentations, reports, and related materials
10. Schedule and confirm appointments and meetings
11. May prepare minutes of meetings and Requests for Proposals
12. Complete forms as requested
13. Assist with social media monitoring
14. Supervise and train office staff in procedures and software use
15. Perform other duties/tasks as assigned

Our ideal candidate:

• Has advanced knowledge of Microsoft Office 365 programs
• Maintains confidentiality
• Is highly organized and thrives in a tidy environment
• Has a strong command of English, both reading and writing
• Possesses excellent communication skills
• Has basic arithmetic skills
• Can share success stories on LinkedIn and Facebook
• Knowledge of Photoshop and/or Illustrator is beneficial
• Is flexible to work various daytime hours

The successful candidate will receive a competitive salary based on skills and experience. Join a dedicated, friendly, and supportive team.

Please note: Wages or wage ranges stated on websites are at their discretion. Any wages on the posting have not been provided or approved by the employer. Wages are based on role responsibilities and applicant experience, and will be discussed with final candidates.

Lev Living is committed to accommodating applicants with disabilities during the recruitment process. Please notify us if you require accommodations.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Hospitals and Health Care