Office Manager/Human Resources

Park Place Seniors Living; Grande Prairie; On-site; CAD 45,000 - 60,000; Full time

Job summary

A seniors living facility is seeking an HR Administrator to oversee personnel management, payroll, and human resources functions. The role entails updating employee files, managing recruitment processes, and ensuring compliance with health and safety standards. Candidates should possess strong organizational skills, at least 2 years of experience in a business setting, and HR experience is an asset. The facility offers a supportive work environment with opportunities for career development.

Qualifications

• Minimum 2 years of experience in a business environment; HR experience preferred.
• Ability to read, write, and speak English clearly.
• High attention to detail and strong social skills.

Responsibilities

• Update and maintain employee personnel files.
• Manage recruitment and onboarding processes.
• Support payroll operations and benefit administration.

Skills

Organizational skills

Communication skills

Clerical skills

Tools

Personal Computer

Telephone

Photocopier

Job description

JOB SUMMARY:
This position is responsible for duties and management in the administration office, payroll, and human resources. The role includes maintaining the WCB program, benefits program, ensuring personnel files are accurately maintained, supporting employee morale initiatives such as Employee of the Month, and assisting with the recruitment process for Department Managers. The position supervises 2 administration assistants who report directly to them.

TYPICAL DUTIES AND RESPONSIBILITIES:
Human Resources Admin
1. Update and maintain employee personnel files.
2. Track, order, and stock forms for human resources.
3. Archive old files and reports for payroll and benefits information.
4. Issue employment letters, portability letters, and other payroll/employment/benefits correspondence upon request.
5. Manage Petty Cash account.
6. Coordinate and edit the quarterly staff newsletter.
7. Track probation hours, advise department heads when employees are nearing probation completion, and send probation reached letters.
8. Recruitment Process:
- Post job openings internally and externally.
- Collect resumes, screen applicants, and set up interviews.
- Prepare interview questions and participate in interviews.
- Follow up with candidates, make offers, and prepare offer letters.
- Coordinate onboarding schedules and ensure completion of employee documentation.
Benefits
- Enroll new eligible plan members.
- Maintain existing employee benefits.
- Serve as contact for group Source and Great West Life.
WCB
- Manage WCB claims and maintain records.
- Support modified work programs.
Payroll
- Support transition from PGI to AGI software.
- Maintain schedules, shift codes, and liaise with payroll.
- Review PGI submissions and process employee changes.
- Support department heads with payroll requests.
Communication Expectations for Leadership Roles
- Escalate issues to Administrator/Director of Care.
- Communicate program and operational changes.
- Ensure follow-up communication.
Health and Safety Responsibilities
- Comply with the company's Health & Safety program.
- Promote safety awareness and report hazards or incidents.
- Set a good safety example.
Qualifications and Experience
- Ability to read, write, and speak English clearly.
- Good computer and clerical skills.
- Organizational and social skills with high attention to detail.
- Minimum 2 years of experience in a business environment; HR experience an asset.
- Equivalent qualifications may be considered.
Equipment Used
- Personal Computer, printer, telephone, photocopier, fax, calculator.
Physical Demands
- Standing, sitting, and lifting up to 30 lbs as required during routine work.