Office Manager (Full Time Position)

LOCI Landscape Architecture and Urban Design Inc. seeks talented, energetic, and passionate professionals to join our growing practice based in beautiful Vancouver, B.C.

Our firm’s identity stems from the idea of genius loci; a term that refers to a location's distinctive atmosphere, its nature, or a ‘spirit of place’. As place makers, problem solvers and designers, this idea embodies the approach to our work and our core inspiration for what we do - aiming to improve the everyday experiences in our communities. Our studio is built on the collective experiences of over 20 years of design, planning, and project management expertise serving our diverse client base, including developers, municipalities, architects and institutions, on projects that span throughout Metro Vancouver, Vancouver Island, the B.C. Interior, Washington State, and California. As a full-service firm, we pride ourselves on our adaptability, responsiveness, and willingness to exceed client expectations.

We are looking to add the following position(s) to our growing Team:

Office Manager (Full Time Position)

As the Office Manager, you will work closely with the Principal and Staff to ensure the office runs smoothly. You will be responsible for managing all administrative duties and coordinating multiple activities and schedules. The ideal candidate will have 2+ years’ experience in office administration, ideally within a design-oriented office. You possess strong organizational, problem-solving, and coordination skills, with an ability to manage multiple priorities with independence and good judgement. You can communicate effectively, orally and in writing, with diverse groups such as subconsultants, vendors, and a variety of clients.

More specifically, we are looking for applicants who excel in the following responsibilities and roles:

1. Experience in office administration and supervision; experience within a design office is considered an asset.
2. Adept at working in a high-energy, team environment in an intimate office setting.
3. Maintain and refine office policies and procedures, and ensure they are implemented appropriately and consistently.
4. Adept at bookkeeping, invoicing, and preparing financial statements in collaboration with the Office Accountant and Principal.
5. Helping to support a creative and inclusive office culture and environment.
6. Helping to organize team outings, team-building events, liaising with product reps etc. throughout the calendar year.
7. Maintain and manage the project management system and related software, as well as basic software/hardware maintenance and upkeep.
8. Working closely with the Principal, you will be responsible for searching for potential proposals and helping to prepare them at a range of fees from single-family residential projects to large multi-year multi-phase development projects.
9. You will also help manage marketing efforts, social media and branding materials in conjunction with LOCI’s website master.

Technical Qualifications:

1. Excellent written and oral communication skill.
2. Experience with office organization, timesheets, project tracking software (ie. Function Point or equivalent).
3. Prior experience using various social media platforms, Mailchimp, Instagram, Squarespace. Prior experience with marketing / social media outreach and website management is considered an asset.
4. Proficiency with MS Office (ie. managing spreadsheets and documents in Excel, Word) and Adobe Creative Suite (ie. proposal writing and composition using InDesign) is required.
5. Prior experience in proposal research, writing and composition is a preferred asset.
6. Knowledge / background in landscape architecture objectives, ideas, current issues and design language is considered an asset.

We are a young and dynamic firm looking for professionals who have a strong desire to play key and contributing roles in the rapid growth of our practice, with a chance to work on exciting and challenging projects in a supportive and collaborative office environment. We offer an excellent benefits package and competitive salaries commensurate with experience. If you enjoy a challenging and fast-paced work environment and are seeking opportunities to grow in your career, send us a PDF version of your resume and portfolio to careers@locidesign.ca by March 31, 2025.

We thank all applicants in advance for their interest; however, only those invited for interviews will be contacted.

Rate of Pay:

$27.00-$35.00 hourly (To be negotiated) / 37.5 hours per Week

Experience:

2+ years’ experience in office administration, ideally within a design-oriented office.

Location:

LOCI Landscape Architecture and Urban Design Inc.