Office Manager (Fixed Term to September 2026)

Havens Alliance Group - Executive & Technology Talent Solutions; Halifax; Hybrid; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a proactive Office Manager to oversee daily operations and provide executive support. This hybrid role involves managing office supplies, coordinating events, and ensuring a positive work environment. The ideal candidate will bring strong organizational skills and a compassionate approach to team support. With a commitment to inclusivity and collaboration, this position offers a competitive salary, health benefits, and four weeks of vacation. If you're ready to make a meaningful impact in a supportive atmosphere, we encourage you to apply!

Benefits

Four Weeks of Vacation

Company Health Benefits

Qualifications

• 3-5 years of experience in office administration or management roles.
• Strong organizational and communication skills required.

Responsibilities

• Oversee daily office operations and manage supplies and equipment.
• Provide administrative support to the Executive Director.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Microsoft Office Suite

Office Management Software

Compassionate Approach

Education

Bachelor's Degree in Business Administration

Diploma in Office Management

Tools

MS365 Software

SharePoint

Job description

An Office Manager oversees daily office operations, manages MS365 Software, assists with contract administration, supports senior management, handles event and vendor management, and provides general administrative support to the team, all while fostering a positive and inclusive work environment.

Qualifications

• Bachelor's degree or diploma in business administration, office management, or related field, or equivalent work experience.
• Minimum 3-5 years of experience in office administration or office management roles.
• Strong organizational skills and attention to detail, with a focus on creating a supportive and inclusive work environment.
• Excellent communication and interpersonal skills, with a compassionate and empathetic approach.
• Proficiency in Microsoft Office suite and office management software.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.

Responsibilities

• Office Administration: Oversee day-to-day office operations, including managing office supplies, equipment, and facilities.
• Executive Assistance: Provide administrative support to the Executive Director, including calendar management, travel arrangements, meeting coordination, and other tasks as needed.
• SharePoint Administration: Maintain and update Internal and External SharePoint to ensure accurate and up-to-date client information.
• Contract Management: Assist with contract administration, including drafting, reviewing, monitoring and organizing contracts and agreements.
• Expense Claim Review: Perform detailed review of expense claims to ensure accuracy and adherence to ReCover's travel and expense policy.
• General Administrative Support: Assist with general administrative tasks, including data entry, filing, copying, and scanning documents.
• Event Coordination: Assist with the planning and coordination of office events, meetings, and workshops.
• Vendor Management: Liaise with vendors, service providers, and contractors to ensure timely delivery of services and supplies.
• Team Support: Provide administrative support to other team members as needed, including scheduling meetings, preparing presentations, government funding claims, and coordinating travel arrangements.
• General Support: Provide general administrative support to team members, fostering a culture of collaboration and mutual support.

Additional Information

• This is a hybrid position; you will work from home and our office in Burnside, Dartmouth
• 35 hours/week, Monday to Friday
• Fixed-term position with an anticipated start date of early June and the term ending September 1, 2026
• Salary is competitive based on qualifications and work experience
• Four weeks of vacation
• Company health benefits available

We embrace a culture of belonging in the workplace. No matter who you are, where you're from, how you think, what you believe in, or who you love, we welcome your application. We all come from different backgrounds and different walks of life, bringing in unique perspectives and experiences. We encourage applications from 2SLGBTQ+, Black, Indigenous, and People of Colour (BIPOC), women, newcomers to Canada, and people with disabilities.