Office Manager & Executive Assistant

Stafflink; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading organization in industrial services seeks an Executive Assistant & Office Manager to support the CEO and executive team. The ideal candidate should have 2-5 years of experience in administrative roles, strong communication skills, and proficiency in Microsoft Office. This full-time position requires a responsible, detail-oriented individual who can manage confidential information and multitask effectively.

Qualifications

• High School Diploma required; post-secondary education is preferred.
• 2–5 years of experience in administrative roles, ideally supporting executives.
• Strong communication and interpersonal skills.

Responsibilities

• Manage complex calendars and scheduling for the CEO and executive team.
• Organize and maintain confidential documents efficiently.
• Serve as primary point of contact for internal and external communications.

Skills

Communication skills

Time management

Proficiency in Microsoft Office

Discretion

Multitasking

Education

High School Diploma

Post-secondary education in Business Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Description

Job Title : Office Manager & Executive Assistant

Location : York, ON. On-site.

Job Type : Full-Time, Permanent

Industry : Industrial / Commercial Services

About the Role Our client, a leader in the industrial, commercial, and institutional services sector, is seeking a highly organized and proactive Executive Assistant & Office Manager to support their Chief Executive Officer and executive team. This is a fantastic opportunity to join a growing organization known for its commitment to excellence, dedication, and performance.As the Executive Assistant & Office Manager, you will play a critical role in ensuring the efficiency and effectiveness of the CEO’s daily operations while also supporting the broader executive team. If you're a detail-oriented, resourceful professional who thrives in a fast-paced environment and enjoys managing a diverse range of responsibilities, this role could be the perfect fit for you. Key Responsibilities

Manage and coordinate complex calendars and scheduling for the CEO and executive team

Prepare meeting materials, distribute agendas, take minutes, and follow up on action items

Organize and maintain confidential documents and files, ensuring efficient access and retrieval

Serve as the primary point of contact for internal and external communications, including managing high volumes of email correspondence

Provide strategic administrative support, anticipating the needs of the CEO and recommending priorities

Prepare professional reports, presentations, and documents

Monitor project timelines, deadlines, and team communications to support executive decision-making

Maintain discretion in handling confidential and sensitive information

Support other ad hoc administrative and office management duties as needed

Qualifications & Skills

High School Diploma required; post-secondary education in Business Administration, Human Resources, or a related field is preferred

Additional certification in office or project management is an asset

2–5 years of experience in administrative roles, ideally supporting executives or senior leadership

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools

High level of professionalism, with strong communication and interpersonal skills

Proven ability to multitask, prioritize, and manage time effectively in a high-demand environment

Discreet and experienced in managing confidential information

Self-motivated with a proactive, can-do attitude

Key Competencies

Accountability : Takes ownership of responsibilities and outcomes

Decision-Making : Confident and decisive in high-pressure situations

Collaboration : Builds strong working relationships and fosters team success

Initiative : Brings forward innovative solutions and ideas

Communication : Maintains clear, effective, and respectful communication across all levels