Office Manager, Employee Experience & Community

Evolvingweb; Montreal; On-site; CAD 102,000; Full time

Job summary

A digital solutions company based in Montreal is looking for a Manager of Employee Experience & Community. This role involves office administration, event leadership, and fostering a positive internal culture. The ideal candidate will have 3-5 years of relevant experience and be fluent in both English and French. The position offers a competitive salary package and numerous benefits, including health insurance and PTO.

Benefits

Canada Life health & dental insurance

Long-term disability insurance

15 days PTO

Telemedicine services

Qualifications

• 3-5 years in office administration, event coordination, or marketing leadership.
• Experience with project management in web design or user experience.
• Proven success in organizing company presence at large conferences.

Responsibilities

• Implement office administrative procedures across departments.
• Act as an office cultural ambassador, fostering belonging.
• Manage participation in industry events and conference presence.

Skills

Project coordination

Event leadership

Community engagement

Operations management

Marketing strategy

Cross-functional communication

Bilingual (English and French)

Education

Bachelor’s degree in Business Administration

Job description

Evolving Web is seeking a strategic, people-centered professional to serve as our Manager of Employee Experience & Community. This role combines office administration, event leadership, internal culture building, marketing strategy, and community engagement.

Based in Montreal, you will shape our external presence in the open source ecosystem—particularly through EvolveDigital (formerly EvolveDrupal)—while fostering a cohesive internal employee experience. You will work across teams and with leadership to support the growth of our Montreal office.

Key Responsibilities

• Implement office administrative procedures and contribute to strategic initiatives across departments such as culture, recruiting, partnerships, and operations.
• Maintain internal systems, including access management, software tools, equipment, and subscriptions, delegating tasks as needed.
• Act as an office cultural ambassador, fostering belonging, alignment, and professionalism internally and externally.
• Assist with office budget preparation and oversee administrative operations.
• Lead strategy, budgeting, and execution of EvolveDigital and related events, including a multi-city summit series connecting open source technologists and digital leaders.
• Manage participation in major industry events like DrupalCon, Drupal GovCon, and DigitalCollegium—planning budgets and logistics.
• Coordinate team travel, speaking engagements, sponsorships, and conference presence, ensuring brand consistency and operational excellence.
• Represent Evolving Web at events, engaging with attendees and building relationships for potential collaborations.
• Lead and mentor the office marketing and content team, ensuring strategic alignment and brand consistency.
• Collaborate on outreach campaigns for events, hiring, partnerships, and thought leadership.
• Manage the full employee lifecycle, emphasizing engagement and inclusion.
• Support HR operations, internal communications, and employee systems.
• Oversee the Montreal office to ensure it is organized, welcoming, and functional.
• Review and plan administrative procedures, office equipment, and supplies.

Skills and Experience

• 3-5 years in roles combining office administration, event coordination, community engagement, operations, or marketing leadership.
• Experience in project coordination and management, preferably in web design or user experience sectors.
• Proven success in organizing company presence at large conferences, managing logistics, sponsorships, and booth strategies.
• Strong cross-functional communication skills, with the ability to manage multiple projects and priorities.
• Comfortable working full-time in-office, with willingness to travel regularly.
• Bachelor’s degree in Business Administration, Management, or related field.
• Fluent in English and French.

Annual Salary: CAD $102,000

Benefits:

• Canada Life health & dental insurance
• Long-term disability insurance
• 15 days PTO, 3 mobile days
• Telemedicine services

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