Office Manager & Bookkeeper

Canadian Industrial Pumps; Surrey; On-site; CAD 60,000 - 80,000; Full time

Job summary

Canadian Industrial Pumps is seeking an Office Manager & Bookkeeper to oversee daily operations in Surrey. The role requires strong organizational skills and proficiency in bookkeeping, alongside a proactive approach to maintain office efficiency. The ideal candidate will support financial management, from invoicing to compliance, within a close-knit team. This full-time position offers a salary of $25 to $35 per hour, based on experience, and includes opportunities for benefits after a probation period.

Benefits

Benefits after a 3-month probationary period

Qualifications

• Experience in office management or administrative roles.
• Proactive approach to keeping operations running smoothly.
• Ability to handle sensitive information with discretion.

Responsibilities

• Organize and maintain the office for optimal functionality.
• Oversee reception duties and manage incoming calls.
• Manage financial records and transactions including customer invoices and accounts payable.
• Coordinate customer orders and manage inventory.
• Ensure compliance with company policies and procedures.

Skills

Organizational Management

Phone Etiquette

Bookkeeping

Accounting Functions

Sage 50

Proficiency in Microsoft Office

Communication

Job description

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Direct message the job poster from Canadian Industrial Pumps

Canadian Industrial Pumps (“CI Pumps”) is eagerly seeking a highly organized and proactive Office Manager & Bookkeeper to oversee the daily operations of our office. The ideal candidate will possess strong organizational management skills, exceptional phone etiquette, and a comprehensive understanding of sales dynamics. This role requires a combination of clerical expertise and financial knowledge to ensure the smooth functioning of our office environment. This pivotal role will play a key part in the operational efficiency & financial integrity of our Company.

About Canadian Industrial Pumps :

Founded in 2000, CI Pumps is a leading value-added distributor of industrial pumps in Western Canada. The company has deep experience providing technical engineering and consulting services for pumps and pump systems in industries including mining, infrastructure, water & wastewater, oil and gas, pulp & paper, and construction. CI Pumps has a full service and repair shop for a wide variety of pumps.

Why work for us? CI Pumps is an established business on a robust growth trajectory with a small, close-knit team, offering significant opportunities for driven individuals.

What We're Looking For :

• Known for taking initiative, staying focused, and finding practical solutions to everyday challenges.
• Exceptionally organized, detail-oriented, and committed to high standards in all aspects of your work.
• Comfortable working independently and contributing positively to a team environment.
• Experienced in office management or administrative roles, with a proactive approach to keeping things running smoothly.
• Skilled in bookkeeping & basic accounting functions, with accuracy and reliability.
• Proficient in Sage 50 or similar ERP / accounting systems.
• Tech-savvy with strong working knowledge of Microsoft Office.
• Clear and professional communicator, both in writing and in person.
• Trusted to handle sensitive information with discretion and integrity.

Office Management Responsibilities :

• Organize and maintain the office for optimal functionality to ensure efficient workflow within the team, including helping to prepare sales quotes, orders, invoices, packing slips, purchase orders, coordinate freight & logistics, and more.
• Handle reception duties including phone management and caller direction.
• Oversee company files and records, ensuring accuracy and completeness.
• Ensure compliance with company policies and procedures while fostering a positive workplace culture.
• Coordinate customer orders for shipment & manage incoming supplier shipments including physical shipping & receiving duties.
• Inventory management for pumps, pump parts, and shop & office supplies.
• Manage the company's financial records and transactions : customer invoices, purchase orders, supplier invoices, accounts payable, and accounts receivable.
• Oversees the company’s accounts payable and accounts receivable functions.
• Process biweekly payables to suppliers and employee expenses.
• Handle monthly government remittances, including GST and PST.
• Monthly inventory counts.
• Complete month end financials to close books.
• Work Location : all work will be in person at CI Pumps’ office in Surrey
• Work Hours : 8 : 00 am to 4 : 30 pm from Monday to Friday
• Number of Positions : 1
• Job Type : Permanent, Full-Time
• Compensation : salary will be commensurate with experience, education and certifications; range of $25 - $35 per hour (negotiable based on experience).
• Employees are eligible for benefits after the 3-month probationary period.
• Work Authorization : must be legally able to work in Canada.

How To Apply :

We are excited to welcome a new team member to the CI Pumps family and look forward to reviewing your application! To apply, please submit your cover letter and resume by email to [e-mail] or visit us in person between 8 : 00 am and 4 : 00 pm at our offices located at #103 – 6448 148th Street, Surrey, BC. Your interest in joining our growing team is highly valued, and we can't wait to learn more about how your skills and experience align with the exciting opportunities at CI Pumps.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Wholesale Machinery

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