Office Manager/Bookkeeper

Randstad Canada; Burlington; On-site; CAD 60,000 - 70,000; Full time

Job summary

A leading staffing firm in Burlington is seeking an Office Coordinator to handle various administrative tasks and ensure smooth operations. This full-time position requires excellent organizational skills and advanced knowledge of Microsoft Excel. Responsibilities include managing correspondence, bookkeeping, and payroll. The role offers a salary between $60,000 to $70,000, health benefits, and profit sharing. Apply today to join a dynamic team!

Benefits

Health Benefits

Profit Sharing

RDSP Matching 3%

2 weeks paid vacation

Training provided

Qualifications

• Proven experience as an Office Coordinator or in a similar administrative role for 5+ years.
• Ability to work independently and as part of a team.

Responsibilities

• Manage daily email correspondence and customer inquiries.
• Provide support to service technicians and installers.
• Handle bookkeeping duties including accounts payable and receivable.
• Administer bi-weekly and monthly payroll.

Skills

Advanced skills in Microsoft Excel

Organizational skills

Time management skills

Written communication skills

Verbal communication skills

Attention to detail

Multitasking abilities

Tools

HouseCall Pro

QuickBooks

Job description

Office Coordinator - Burlington

Are you an organized, proactive professional who keeps everything running smoothly? Do you thrive in a dynamic office environment where no two days are the same? If so, we want to connect with you!

As an Office Coordinator, you'll be the backbone of the team—handling administrative tasks, coordinating schedules, and ensuring day-to-day operations run efficiently. If you're detail-oriented and love problem-solving, this could be a great opportunity for you!
(Must have advanced skills in Microsoft Excel)

Position: Office Coordinator
Employment Type: Full Time Permanent
Mon - Thurs 8-5
Fri 8 - 4:30
Location: Burlington, Ontario
Salary: $60,000 - $70,000

Apply today or send your resume to [e-mail] with the subject line "Office Coordinator"


Advantages
- Permanent opportunity with a well establish company
- Monday - Friday 8:00am - 5:00pm
- Fully in office
- $60k - $70k based on experience
- Health Benefits
- Profit Sharing
- RDSP Matching 3%
- 2 weeks paid vacation
- Training provided





Responsibilities
- Adhere to safe working practices and company procedures.
- Manage daily email correspondence, including customer inquiries, supplier invoices, and communication with builders.
- Answer and direct phone calls from customers, suppliers, and other stakeholders.
- Provide email support to internal staff as needed.
- Assist service technicians and installers (Retail and Residential New Construction) with scheduling and administrative tasks.
- Handle bookkeeping duties
- Accounts Payable: Enter and process supplier and subcontractor invoices, manage credit card accounts, and ensure timely payments.
- Accounts Receivable: Process and track invoices for service calls, maintenance calls, and builder accounts while maintaining accurate records.
- Oversee invoicing for service calls, schedule daily service and warranty appointments, and coordinate semi-annual maintenance calls.
- Ensure timely emailing of yearly maintenance contracts and renewals for retail and commercial accounts.
- Reconcile bank accounts
- Align financial records between HouseCall Pro and QuickBooks as needed.
- Manage and submit remittances for WSIB, Receiver General (Payroll, HST, Corporate Tax), and RRSPs in compliance with deadlines.
- Process WSIB claims and issue Records of Employment (ROE) when required.
- Administer bi-weekly and monthly payroll via direct deposit.
- Process employee bonuses as needed.
- Handle incoming and outgoing mail, including sorting, processing, and delivering to the Post Office when necessary.

Qualifications
- Must have advanced skills in Microsoft Excel
- Proven experience as an Office Coordinator or in a similar administrative role for 5+ years
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Strong attention to detail and ability to multitask


Summary
How to apply:
1. Apply on Randstad.ca
2. Send your updated resume to [e-mail] with the subject line "Office Coordinator"

We thank all those interested in the position. At this time, only qualified individuals will be contacted for next steps. Thank you.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.