Office Manager & Assistant

H&H Custom Homes; Kelowna; On-site; CAD 30,000 - 60,000; Full time

Job summary

Ein innovatives Unternehmen im Bauwesen sucht einen engagierten Office Manager, der in einem dynamischen Umfeld arbeiten möchte. Diese flexible Rolle bietet die Möglichkeit, sowohl administrative Aufgaben als auch Buchhaltungsfunktionen zu übernehmen. Der ideale Kandidat wird in der Lage sein, mehrere Aufgaben gleichzeitig zu bewältigen und die Kommunikation zwischen verschiedenen Abteilungen zu fördern. Mit einer wettbewerbsfähigen Vergütung und umfassenden Vorteilen, einschließlich flexibler Arbeitszeiten und beruflicher Entwicklung, ist dies eine großartige Gelegenheit für jemanden, der in einem unterstützenden Team wachsen möchte.

Benefits

Langfristige Anstellung

Flexible Arbeitszeiten

Gesundheitsausgaben-Konto

Bezahlte Krankheitstage und Feiertage

Berufliche Entwicklung und Schulung

Möglichkeiten zur Teilnahme an Networking-Events

Aufstiegsmöglichkeiten

Qualifications

• Erfahrung in der Buchhaltung und Datenverarbeitung für kleine bis mittelgroße Unternehmen.
• Gute Kenntnisse in MS Office, insbesondere Word, PowerPoint und Excel.

Responsibilities

• Verantwortlich für die Buchhaltung, Gehaltsabrechnung und Finanzdokumentation.
• Organisieren und Verwalten von Rechnungen und monatlichen Ausgaben.

Skills

Buchhaltung

Datenverarbeitung

MS Office

Kommunikationsfähigkeiten

Organisationsfähigkeiten

Education

Diplom oder Abschluss in Betriebswirtschaft oder Büroverwaltung

Tools

Sage Accounting

Job description

Company Description

H&H Custom Homes is an award-winning home building company located in Kelowna, BC. Since 2008, we have specialized in custom homes, spec homes, and multi-family homes throughout the Okanagan Valley. We are small group of young and innovative individuals that are looking to add an Office Manager to our growing team.

Role Description

This is a flexible (part-time or full-time) on-site role of an Office Manager at H&H Custom Homes. We are looking for the right person that is willing and ready to grow with us in a long-term position. Our ideal office manager will wear many hats, and we are looking for an applicant that will fulfill the following tasks on a recurrent basis:

OFFICE MANAGER & ASSISTANT **

• Act as the receptionist/face of the company at the front desk
• Receive incoming packages and greet guests
• Organize and file all invoices & paperwork
• Organize and track in-house inventory & product samples
• Organize and scan monthly receipts for all company credit cards
• Procure office furniture, stationery, and kitchen supplies
• Champion our Google Review program
• Call to pay invoices via credit card
• Run various errands when necessary
• Order items and decorate the office for various holidays
• Handwrite and mail out cheques bi-weekly
• Complete the yearly subcontractor report and other year-end documents
• Ensure quarterly WCB clearance letter checks are completed
• Organize company participation in local charities and community events
• Coordinate with subtrades to fix deficiencies
• Other duties and responsibilities that may be assigned

BOOKKEEPING & PAYROLL (CAN BE TRAINED IF NOT YET IN YOUR SKILLSET)

• Assist with bookkeeping, payroll, and financial record-keeping
• Daily data entry through our Sage accounting software
• Track and record incoming expenses and invoices
• Calculate and post bi-weekly payroll into Payroll software
• Complete month-end job site allocations based off employee hours
• File quarterly WCB for all employees
• File corporate tax payments, government remittances, and GST payments
• Answer various calls and emails with questions from employees and trades

Qualifications

• Business or Office Administration diploma or degree, or another related field
• Bookkeeping and data entry experience for a small too mid-sized company considered an asset
• Experience with Sage Accounting or equivalent software (or willingness to learn)
• Must currently reside in Kelowna (or the surrounding areas)
• Valid driver’s license and reliable vehicle
• Intermediate proficiency with MS Office, including Word, PowerPoint, and Excel
• Ability to work collaboratively as a key member of a team and independently with minimum supervision
• Excellent interpersonal, communication and presentation skills, both verbally and written
• Meticulous attention to detail, refined organizational and time management skills
• Quick and eager learner that can take on new roles as we grow
• Confidentiality and discretion on sensitive information
• Proven ability to prioritize competing requirements and deadlines under pressure

Benefits

In return for your hard work and dedication, you will be rewarded with a competitive salary (range from $25-$45/hr, based on experience) and a full range of benefits, including:

• Long-term employment with the CHBA's 2023 Builder of the Year
• Flexible hours (make your own schedule)
• Health spending account
• Paid sick days and holidays
• Professional development and ongoing training
• Opportunities to attend networking events and be involved in charitable causes
• Advancement opportunities based on performance and skillset