Office Manager AgeCare Monashee Mews

AgeCare; Lumby; On-site; CAD 50,000 - 58,000; Full time

Job summary

Join AgeCare as an Office Manager where you'll lead administrative operations and manage financial responsibilities in a supportive environment. Ideal candidates have a background in Business or Health Administration, with experience in the healthcare sector and strong financial management skills. This full-time position offers competitive pay, benefits, and opportunities for career growth within our compassionate team.

Benefits

Competitive salary with health benefits and paid time off

Opportunities for training, education, and advancement

Supportive and inclusive team culture

Recognition for hard work

Qualifications

• At least 2 years of management experience in a seniors housing or healthcare setting.
• Experience in accounting or bookkeeping.
• Experience in managing payroll and scheduling within a unionized environment.

Responsibilities

• Collaborate with the Executive Director on leadership and operational responsibilities.
• Manage the site’s financial activities including accounts payable and receivable.
• Ensure compliance with residents’ care funds administration.

Skills

Financial management

Budgeting skills

Scheduling

Strong communication

Education

Education in Business or Health Administration

Tools

Microsoft Office Suite

Workday

Kronos/UKG Dimensions

Job description

The Opportunity
The Office Manager (OM), reporting to the Executive Director, is a key member of the site management team. This role is responsible for ensuring the administration team delivers effective results across general office operations, resident administration services, and the financial accountabilities related to both residents and the company.

What You Will Do

• Collaborate with and support the Executive Director, acting on their behalf when required, to provide effective leadership and assist with operational and budgetary responsibilities.

• Plan, organize, and optimize general office processes to ensure efficient daily operations and prepare the community for regulatory audits, including PIR and Accommodation Standards.

• Manage the site’s financial activities, including accounts receivable, accounts payable, and payroll functions.

• Ensure residents’ care funds are administered in accordance with their requests and comply with applicable federal and provincial regulations.

• Responsible for staff scheduling and shift coverage based on operational needs, maintaining position control, and managing employee files to ensure compliance and operational efficiency.

• Adhere to the AgeCare Delegation of Authority policy when approving expenditures beyond the approved budget.

What You Bring

• Education in Business or Health Administration, combined with at least 2 years of management experience, preferably in seniors housing or healthcare setting.

• Experience in accounting or bookkeeping.

• Strong financial management and budgeting skills.

• Experience managing payroll and scheduling within a unionized environment.

• Proficiency in Microsoft Office Suite, particularly Excel and Word

• Experience with Workday, Kronos/UKG Dimensions, or other scheduling and timekeeping systems is an asset.

What We Offer

• Great Pay & Benefits: Competitive salary with health benefits and paid time off.

• Career Growth: Opportunities for training, education, and advancement.

• Supportive Culture: A diverse and inclusive team where everyone is valued.

• Meaningful Work: Make a real impact on our residents' lives.

• Community Feel: Build strong connections with colleagues.

• Recognition: Your hard work is celebrated and rewarded.

About AgeCare
For over 25 years, AgeCare has been dedicated to creating vibrant and supportive communities, providing high-quality care and fostering meaningful connections. With over 50 communities across Alberta, BC and Ontario, we offer a comfortable, home-like atmosphere where residents can age with dignity and respect. Guided by our values of trust, quality, respect and teamwork, our compassionate and dedicated team is at the core of our success, ensuring that residents enjoy a rich quality of life in an environment tailored to their needs.

Ready to Make a Difference?
If you’re passionate about delivering exceptional care and excited to join a compassionate, dedicated team, AgeCare is the place for you!. Apply today!

Work Location: AgeCare Monashee Mews
Address: 2165 Norris Ave, Lumby, BC V0E 2G0
FTE: 1.0
Employment Type: Regular Full Time, On-site

Note: In an effort to further protect our vulnerable residents, employees, and volunteers, AgeCare requires all new employees to provide a clear Vulnerable Sector Check prior to commencing employment. This check can be obtained through your local police service.

Salary Range: $50,000.00 - $57,500.00 per year Salary placement based on qualifications and experience.

If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!