Office Manager (Admin Support V) - Oyen District Office

Special Areas Board; Oyen; On-site; CAD 54,000 - 66,000; Full time

Job summary

An established industry player is seeking an energetic Office Manager to oversee administrative operations in Oyen. This exciting role involves managing property administration, finance, and ensuring exceptional customer service. The ideal candidate will thrive in a multitasking environment, demonstrating strong organizational and communication skills. With responsibilities ranging from tax collection to project administration, this position offers a unique opportunity to contribute to local governance and community development. Join a supportive team committed to career development and making a positive impact in the community.

Benefits

Career development opportunities

Training opportunities

Inclusive work environment

Qualifications

• Strong communication skills and organizational abilities are essential.
• Experience in municipal governance is beneficial.

Responsibilities

• Manage tax collection and oversee utility billings.
• Coordinate recreation grant allocations and assist with municipal projects.

Skills

Communication Skills

Organizational Skills

Multitasking

Attention to Detail

Education

Grade 12 Diploma or GED equivalent

Post-secondary education in Business Administration

Job description

Annual Salary starting at $54,361 - $65,583 depending upon experience and education

Permanent Full Time Position

• 36.25-hour work week (Monday through Friday) – Some overtime may be required

Workplace: Special Areas No. 3 – Oyen, AB

The Special Areas Board is looking for an energetic and highly organized Office Manager to lead day-to-day administrative operations at Special Areas District Office No. 3. This role is responsible for managing property administration, finance, and Special Areas’ services while ensuring smooth office operations and exceptional customer service. The ideal candidate is proactive, thrives on multitasking, keeps teams aligned, and excels at working independently within a collaborative environment.

Summary

Reporting to the Administrator, this role serves as an administrative assistant while providing information and support to ratepayers and the public. A strong understanding of the Special Areas Board’s goals, policies, and procedures is essential for success in this position. Additionally, the Office Manager is responsible for managing accounting functions, supervising front counter staff in the collection of payments, and ensuring accurate processing of receipts.

Description: Key Responsibilities:

• Managing tax collection and pursuing outstanding accounts.
• Overseeing utility billings and miscellaneous receivables.
• Land Administration
• Preparing and reviewing agricultural leases and permits for public lands, as well as managing lease rental collections.
• Administering deeded lands in accordance with the Special Areas Land Use Order.
• Project Administration
• Coordinating recreation grant allocations for Special Area No. 3.
• Assisting with various municipal projects as required.

Requirements: Education:

• Grade 12 Diploma or GED equivalent. Post-secondary education in Business Administration, Commerce, supplemented with progressive supervisory experience. Equivalencies will be considered.

Industry Knowledge:

• Experience and knowledge of the Municipal Government Act is beneficial.

Communication & Organization:

• Strong written and verbal communication skills, excellent public relations abilities, and proven attention to detail with a high degree of accuracy and initiative.

Technical Skills:

• Excellent ability to multitask, prioritize work, and meet tight deadlines.

Important Considerations for Applicants

• Local Government Certificate would be an asset
• Upon commencement, the successful candidate will provide a Criminal Records Check
• Special Areas is committed to an inclusive and supportive work environment, offering career development and training opportunities

Request for information:

COMPETITION NO: 30015 CLOSING DATE: March 21, 2025

Please send a resume with a contact email address and quoting competition number to:

Human Resource Services - Special Areas Board

Box 820, Hanna, AB T0J 1P0

Email: [e-mail]

We thank all applicants; however, only those invited for an interview will be personally contacted.