Office Manager

Walt Orthodontics; Vaughan; On-site; CAD 45,000 - 60,000; Full time

Job summary

A modern orthodontic practice in Vaughan is looking for a full-time Office Manager for an 18-month contract. This role requires strong leadership skills, a proactive approach to workflow improvement, and a focus on delivering an exceptional patient experience. Applicants with a growth mindset and a passion for innovation will thrive. A comprehensive benefits package and a collaborative culture are offered.

Benefits

Comprehensive benefits package

Work-life balance with no evenings or weekends

Hands-on training in a progressive environment

Collaborative team culture

Qualifications

• Previous leadership/management experience is essential.
• Full-time availability (Monday–Friday) required.
• Ability to thrive in a fast-paced, tech-savvy environment.
• Hands-on, proactive approach with attention to detail.
• Orthodontic or dental experience is a strong asset but not required.

Responsibilities

• Foster accountability and performance excellence across all staff.
• Support and train team members, ensuring clarity of roles.
• Liaise between departments to enhance communication and workflow.
• Manage office human resources and coordinate treatment.
• Be the go-to leader, ready to support the team wherever needed.

Skills

Leadership

Problem-solving

Communication skills

Attention to detail

Job description

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Direct message the job poster from Walt Orthodontics

Orthodontist at Walt Orthodontics and KOL at Align Technology

Are you a proactive leader with a passion for growth, innovation, and delivering an exceptional patient experience? One of North America’s most progressive and technologically advanced orthodontic practices is looking for a full-time, hands-on Office Manager to join our dynamic team for an 18-month maternity leave contract – with strong potential to evolve into a permanent role .

At the forefront of innovation in orthodontics, we pride ourselves on our cutting-edge technology, commitment to excellence, and a world-class patient journey. Our newly designed, state-of-the-art facility is a vibrant hub of collaboration, continuous learning, and top-tier patient care.

About the Role :

This is not your typical management role. We’re seeking someone with a growth mindset , a strong sense of accountability , and the ability to lead by example across both administrative and clinical teams . You’ll play a critical part in shaping the culture of the office, ensuring staff accountability , and constantly identifying ways to improve workflows and elevate the patient experience .

Key Responsibilities :

• Foster accountability and performance excellence across all staff
• Support and train team members, ensuring clarity of roles and seamless collaboration
• Liaise between departments to enhance communication and workflow
• Manage office human resources
• Assist with treatment coordination and insurance processes as needed
• Coordinate with external dental practitioners
• Manage accounts payable and financial follow-ups
• Be the go-to leader, ready to roll up your sleeves and support the team wherever needed

What We’re Looking For :

Previous leadership / management experience is essential

Full-time availability (Monday–Friday)

Ability to thrive in a fast-paced, tech-savvy environment

A proven problem-solver with strong interpersonal and communication skills

Hands-on, proactive approach with attention to detail

Orthodontic or dental experience is a strong asset but not required

Passion for implementing and maintaining new protocols

Reliable, professional, and team-focused with a “we before me” attitude

This Role is Ideal For Someone Who :

Wants to be part of an exceptional, growing practice

Has a genuine interest in leadership and operational excellence

Values innovation, structure, and high performance

Is excited to be mentored in all aspects of orthodontic practice management

What We Offer in Return :

No evenings or weekends – work-life balance matters to us

Comprehensive benefits package including dental and extended health

A collaborative, team-oriented culture with fun events and regular team lunches

Continued education opportunities and leadership development

Hands-on training in a progressive, high-performing orthodontic environment

A beautifully designed, new office space equipped with the latest technology

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Contract

Job function

Job function

Administrative, Human Resources, and Management

Industries

Hospitals and Health Care

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