office manager

Econix InfoTech Ltd.; Vaughan; On-site; CAD 40,000 - 55,000; Full time

Job summary

A technology services provider in York Region is seeking an administrative support staff member to implement and evaluate administrative procedures. The ideal candidate will demonstrate efficient interpersonal skills, excellent written and oral communication, and the ability to manage a busy office. This full-time role offers 30 to 40 hours of work per week with a commitment to meeting tight deadlines.

Qualifications

• 1 to less than 7 months of experience in an administrative role.
• Ability to work independently in a fast-paced environment.
• Experience in managing office services and administrative procedures.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Train staff and resolve conflict situations.

Skills

Organized

Excellent communication

Ability to multitask

Time management

Attention to detail

Education

Secondary (high) school graduation certificate

Job description

Education

• Secondary (high) school graduation certificate

Experience

• 1 to less than 7 months
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 30 to 40 hours per week

Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Commission systems and components

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player