Office Manager

Position: Office Manager
Status: Permanent Full-time
Department: Child Safety
Location: 2020 Yukon Street, Vancouver BC
Classification: Grid 15 – Delegated
Salary: $2,262.06 to $2,558.50 bi-weekly

At VACFSS, we ensure that the rights, safety, well-being and spirit of Indigenous children and families are upheld, honored and protected. We strive to eliminate oppression, discrimination and marginalization within our community. We acknowledge and honor the inherent wisdom, capacity and resourcefulness of our community in designing programs and services to care for our own children and families. Accordingly, we are dedicated to planning, developing, and implementing creative and innovative Indigenous programs and services in collaboration with members of our community and other agencies.

• Engage in restorative child welfare practice with Vancouver’s Indigenous community!
• Receive a competitive salary of $59,015.56 – $66,749.47 annually PLUS a comprehensive benefits package!
• Take on a challenging role that provides membership in the Public Service Pension Plan!

JOB SUMMARY:

Reporting to the Director of Operations and Community Engagement, we are looking for a motivated Office Manager for the Child Safety program. This position requires managing the training and supervision of administrative support staff, directing and overseeing their work assignments in an urban child safety program, responding to incidents of crisis and supportive interventions. The incumbent is expected to have a working knowledge and understanding of the practices and procedures of the related programs. Also, demonstrates effective teamwork, leadership, organizational, and interpersonal skills to perform the job effectively.

The key duties and responsibilities of the Office Manager include:

1. Supervising the provision of administrative services.
2. Providing financial administrative functions for Child Safety.
3. Supervision of staff and performing other related duties and projects as required by the Director of Operations and Community Engagement that are consistent with the classification of the position.
4. Participating in OSH meetings, completing OSH minutes, completing OSH 2020 Yukon Office tasks, and filing of OSH information.
5. Ensuring the safety of the building as well as follow-up regarding building maintenance, repairs, and coffee/water services.
6. Ordering/monitoring personal protective equipment (PPE) for office staff.
7. Providing cross coverage when the other Office Manager is on leave, including supervision of the administrative assistants.

A complete position profile will be made available to candidates at the time of the interview.

Key Competencies:

1. Relational Engagement
2. Leadership
3. Collaborative Planning and Decision Making
4. Emotional Competency
5. Resilience
6. Cultural, Spiritual Expression

QUALIFICATIONS:

Education, Training and Experience:

1. A diploma in a business or administrative program; and
2. A minimum of one-year previous supervisory experience including supervision/leadership training; and;
3. A minimum of five years administrative experience demonstrating progressive responsibility is required; or
4. An equivalent combination of education and experience may be considered.
5. Experience and proficiency in using Windows-based computer applications is required;
6. Demonstrated strong organizational skills and conflict resolution skills are required.
7. Experience in a nonprofit organization is preferred.
8. Experience with MCFD MIS and DTS data systems preferred.

Note:
• This position requires Union membership.
• Applications will be accepted from applicants of all genders.
• Remote work is unavailable.

ABOUT THE BENEFITS:

In exchange for your contributions to VACFSS, you will receive a competitive salary and a comprehensive benefits package, including:

1. Medical, extended health, and dental
2. Group life
3. 100% employer-paid premiums
4. 3 weeks of vacation
5. Eligible for the VACFSS flex program
6. Membership in the Public Service Pension Plan
7. Access to VACFSS’ Staff Cultural Clinical Counselor, Elder
8. Access to Indigenous Cultural Teachings as coordinated by the Agency

APPLICATION PROCESS:

Applications will be accepted from candidates with the above qualifications or from candidates that have delegated experience with MCFD or a Delegated Aboriginal Agency. An eligibility list may be created. Preference may be given to Indigenous candidates as per Section 41 of the Human Rights Code. We thank all candidates for their interest; however, only those shortlisted will be contacted.