Office Manager

Stormont Partners; Toronto; On-site; CAD 70,000 - 80,000; Part time

Job summary

A financial services firm in downtown Toronto is seeking an Office Manager to support their dynamic team. The role involves general office management, executive support, and vendor coordination. Ideal candidates will have at least 5 years of experience and be proficient in Microsoft Office, demonstrating strong organizational and interpersonal skills. This is a part-time position with the possibility of full-time, and offers a competitive salary and benefits package.

Benefits

Health and dental benefits

Qualifications

• Minimum 5 years experience as an office manager or administrative assistant.
• Professional and presentable demeanor with fluent English proficiency.
• Ability to work independently and in a dynamic team environment.

Responsibilities

• General day-to-day office management and team event coordination.
• Executive assistant duties for senior management, including calendar and meeting management.
• Liaising with office vendors and service providers.

Skills

Organizational skills

Interpersonal skills

Client service skills

Technical proficiency in Microsoft Office Suite

Independent work ability

Job description

Stormont Partners is a merchant bank located in downtown Toronto, providing investment management and advisory services to the Canadian real estate industry.We provide traditional investment banking services, including advice on corporate strategy, public and private company mergers and acquisitions, asset brokerage, structured transaction advisory and project and corporate finance. Stormont also invests in various real estate strategies and co-investments with external funding partners.

The Role

At Stormont, we are a small but growing team of twelve young and energetic real estate professionals.The Officer Manager should have the ability, personality and aptitude to work well in this dynamic team environment. The role may be part-time (24 hours per week, flexible hours) at the outset, or full-time - details to be discussed through the application process.Remote work will not be an option for this position.

Responsibilities

The Office Manager role will be broad ranging in nature, with primary responsibility for the following administrative functions :

• General day-to-day office management, including coordinating in-office meetings and team events, welcoming visitors, new employee onboarding, etc.
• Maintaining an orderly office, including mail pickup, ordering office supplies, business cards
• Executive assistant function to the senior management team, including calendar management, arranging and managing client meetings / lunches / dinners, arranging travel and conferences, etc.
• Executing various other administrative duties, as required to support the senior management team, such as taking meeting minutes of shareholder and investor meetings, investor mail-outs, etc.
• Liaising with office vendors and service providers to Stormont, including IT building management, office supply deliveries, printer management, etc.

The position will provide an excellent opportunity for the successful candidate to work with an experienced team of leading industry professionals, in a uniquely entrepreneurial environment.

Qualifications and Experience

• Minimum 5 years experience as an office manager or administrative assistant
• Technically proficient in Microsoft Office Suite (principally, Outlook, Word and Excel)
• Professional and presentable, with strong organizational, interpersonal and client service skills.Fluent and proficient English is required
• Demonstrated ability to work independently, diligently, strong drive and initiative
• Ability to work well in a growing, dynamic and professional team environment
• Applicants must have existing Canadian residency and a valid work permit, where applicable
• Competitive salary ($70,000 - $80,000 p.a.) and health and dental benefits package

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Part-time

Job function

Job function

Administrative

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