Office Manager

TDS Personnel; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in Ontario is seeking an Office Manager skilled in financial reporting, payroll, and general office management. This position requires a strong background in accounting principles and excellent communication abilities, providing essential support across various departments. You'll play a key role in ensuring accuracy in financial operations while maintaining effective office procedures. The ideal candidate will have prior experience in similar roles and be adept in using various accounting software.

Benefits

Equal opportunity employer

Accommodations for disabilities available

Qualifications

• 3-5 years of office and accounting experience required.
• Strong foundation in finance and human resources.
• Ability to analyze financial data and prepare reports.

Responsibilities

• Manage accounts payable and receivable systems.
• Ensure accuracy in financial reporting and compliance.
• Conduct employee payroll and support HR functions.

Skills

Financial reporting

Interpersonal communication

Accounting knowledge

Budgeting

Office management

Education

College business diploma

Tools

Microsoft Dynamics GP

Concur

CMMS

MS Excel

MS Word

Job description

1 day ago inAdministrative and Office Support

Job Description:

Our client located close to Brockville, Ontario requires an Office Manager to join their team.The Office Manager will support all areas relating to financial reporting and Office Management and Administration. This position will be responsible for maintaining appropriate systems, records, practices, and procedures to ensure accurate and timely financial statements. This position addresses tight deadlines and a multitude of accounting activities including accounts payable, accounts receivable, and the support of budget and forecast activities. Additionally, the Office Manager is responsible for the management of all landowner transactions and communications as well as all office management duties including asset reporting, office equipment and supplies management, purchasing support, payroll, HR support functions, and all other project-based work or facility requests as assigned. This position requires strong interpersonal communication skills, both written and verbal. This position provides support to site management as needed, as well as all other staff members, and will assist with the assumption of their duties during periods of vacation or absence.

Responsibilities:

• Responsible for the overall administration and AP/accountant duties at the plant consistent with corporate policy and regulatory requirements.
• Manage the accounts payable system.
• Resolve accounting and vendor discrepancies.
• Set up new vendors and charge accounts where applicable.
• Issue vendor payments via cheques/EFTs and set up wire payments.
• Match and reconcile vendor invoices with shipping documents, purchase orders and packing slips as applicable.
• Explain billing, invoices and accounting policies to staff, vendors and clients.
• Support the accounts receivable system.
• Calculate and record all revenues.
• Prepare invoices and apply payments.
• Perform collections duties when necessary.
• Assist with Financial Reporting (on a monthly, quarterly, and annual basis)
• Maintain internal accounting and accounting control procedures that are consistent with corporate and regulatory requirements.
• Interact with internal and external auditors in completing audits.
• Maintain computerized and manual filing systems.
• Manage the banking and cash forecasting duties at the plant.
• Provide inputs for weekly cash forecasts including forecasts, accounts payable details and purchasing details.
• Prepare and make bank deposits and bill payments as required.
• Manage and reconcile the petty cash and kitchen canteen.
• Manage the accounting inventory of spare parts.
• Ensure that spare parts are added to inventory as purchased and consumed as used.
• Ensure that inventory counts are performed on a quarterly basis.
• Track and record parts usage.
• Manage the accounting of fixed assets and capitalized major maintenance activities.
• Ensure that fixed assets are recorded in accordance with IFRS standards and corporate policies.
• Provide support related to fixed asset replacements and derecognition.
• Manage Payroll timesheets and other related HR functions.
• Process Payroll. Collect and summarize time sheet data and enter payroll and employee details into the payroll processing system (ADP).
• Track and schedule employee allowances, vacations, sick time, O/T and banked time allowances.
• Benefits administration support.
• Bonus tracking and calculations.
• Track and monitor employees’ annual pension contributions and ensure compliance with the CRA. File annual pension returns.
• Track and monitor staff training, EHS issues, and WSIB claims.
• Plan and organize staff functions and events as required.
• Respond to employee questions, concerns, complaints.
• Manage and update the Plant Policy and Procedures book as required.
• Liaise with plant manager regarding labor issues.
• Manage landowner transactions and communications.
• Manage landowner remittances, reimbursements, and correspondence.
• Liaise with lawyers regarding property taxes, lease agreements, and legal contracts and obtain legal assistance as required.
• Office Management Duties.
• Respond to visitor, tourist, and other community requests or enquiries.
• Answer phones and greet guests & contractors as required.
• Perform shipping, receiving, and purchasing functions as required.
• Develop and maintain forms, documents, and spreadsheets as required.
• Assist in the establishment of efficient and effective procedures, policies, and processes.
• Support all staff with software and office equipment issues, such as excel, word, email, photocopier, fax, scanner, laminator, postage meter and all other computer/software support when required.
• Perform post office runs and set up courier shipments as required.
• Purchase and maintain an inventory of office supplies, kitchen supplies, and other miscellaneous shop and janitorial supplies as required.
• Assist with coordinating vehicle service requirements and general housekeeping duties as required.
• Assist with, record, document and track safety inspections.
• Assist with WHIMIS record keeping as required.
• Assist with and attend monthly safety meetings, training sessions, and conference calls as required.
• Assist with all EHS issues as required.
• Provide accounting and policy orientation for staff.
• Ability to execute purchase orders, extract reports and data from the Computer Maintenance Management System (CMMS).
• Asset Management and Reporting
• Prepare monthly operating reports to internal management, the board, and the lenders.
• Receive and organize production data and create monthly reports from this information.
• Track statistical data and write reports as required.
• Share the duties of the Plant Manager in updating generation forecasts to the ISO as required.
• Work with the Plant Manager to develop the annual operating budget and business plan
• Work with Plant Manager to analyze and explain variances from budget to actuals.
• Other ad hoc duties, as requested.

Qualifications:

• Knowledge of finance, accounting, budgeting, and payroll principles including Generally Accepted Accounting Principles (GAAP/IFRS).
• Minimum post-secondary education with a three or two-year college business diploma with a strong foundation in finance, human resources, and accounting.
• Ability to analyze financial data and prepare financial reports, statements, and projections.
• Requires a minimum of three to five years of office and AP/accounting experience. Business Administration Diploma preferred.
• A good knowledge of computer systems and computer programs.
• Experience with accounting and payroll systems, Microsoft Dynamics GP and Concur preferred.
• Must be comfortable with MS Excel and spreadsheets in general.
• Must be familiar with MS Word and CMMS.
• Knowledge of operations & supply chain management
• Work requires willingness to work a flexible schedule and meet strict deadlines.
• A valid driver’s license & provide a favourable police background check.
• Able to lift 50 pounds.

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Lindsey; [e-mail]

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

3 days ago | Administrative and Office Support

3 days ago | Administrative and Office Support

3 days ago | Administrative and Office Support