office manager

Government of Canada; Toronto; On-site; CAD 50,000 - 75,000; Full time

Job summary

The Government of Canada seeks an Administrative Coordinator to manage office functions and ensure efficient operation. The role includes reviewing administrative procedures, budgeting, and training staff, requiring a college education and valuable administrative experience. This position demands on-site work with no remote options available.

Qualifications

• 2 to 3 years of administrative experience required.
• Education: College/CEGEP level.
• Knowledge of budgeting and project coordination necessary.

Responsibilities

• Implement and review administrative procedures.
• Train staff and delegate work to office support.
• Plan and control budgets and expenditures.

Skills

Project coordination

Conflict resolution

Data entry

Training

Budget planning

Education

College/CEGEP

Tools

MS Excel

MS Office

Database software

Inventory control software

Google Drive

Job description

Overview Languages

English

Education

• College/CEGEP

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Plan and control budget and expenditures

Supervision

• 1 to 2 people

Experience and specialization Computer and technology knowledge

• Mac OS
• Spreadsheet
• Inventory control software
• MS Excel
• MS Office
• MS Windows
• Database software
• Google Drive

Area of work experience

• Project coordination