Office Manager

Marcus Evans Group; Montreal; On-site; CAD 45,000 - 50,000; Full time

Job summary

A global business intelligence firm in Montreal is seeking a highly organized Office Manager. The role encompasses responsibilities such as front office management, administrative support, and HR onboarding. Candidates should have at least 2 years of experience in similar roles and exhibit strong communication skills in English, with proficiency in Microsoft Office. A competitive salary and benefits are offered.

Benefits

Comprehensive health and dental coverage

Supportive office culture

Opportunities for development

Qualifications

• 2+ years of experience in office administration or similar roles.
• Fluency in English; French is an asset.
• Ability to juggle multiple priorities.

Responsibilities

• Serve as the first point of contact in the office.
• Track and report daily attendance across departments.
• Support hiring logistics including scheduling and onboarding.

Skills

Excellent communication skills in English

Strong proficiency in Microsoft Office

High attention to detail

Strong interpersonal and customer service orientation

Tools

Microsoft Office (Excel, Word, Outlook)

Administrative software systems (e.g., CRM, ADP)

Job description

Marcus Evans, founded in 1983, is a global leader in business intelligence and event marketing. With 49 offices across more than 20 countries, our Summits, Conferences, and Online Events connect C-level decision-makers from 98% of Fortune 1000 companies across industries like healthcare, legal, finance, energy, and more.

We’re seeking a highly organized, detail-oriented, and professional Office Manager to support our Montreal operations. This is a high-visibility position, serving as the operational backbone of our downtown office and providing ongoing support to our satellite offices in Laval and West Island.

This is an in-person role based in our Montreal office.

Key Responsibilities

1.Front Office & Office Operations

• Serve as the first point of contact in the office; greet visitors and maintain a professional and welcoming front-desk experience.
• Answer and direct incoming phone calls.
• Coordinate incoming/outgoing mail and courier deliveries.
• Maintain boardrooms, kitchen, and common areas to ensure cleanliness and organization.
• Monitor and reorder office supplies and consumables (toner, coffee, etc.).
• Track and process purchase orders for office needs; liaise with vendors as required.

2.Administrative & Financial Support

• Track and report daily attendance across departments.
• Generate and maintain sales KPIs and performance dashboards in collaboration with sales leadership.
• Provide light accounts payable support and assist with monthly payroll coordination with the Payroll Manager.
• Process conference contracts, credit card payments, and issue receipts/invoices; enter transactions in internal systems.

3.HR, Recruitment & Onboarding

• Support hiring logistics including scheduling, orientation materials, and onboarding documentation.
• Conduct new hire orientations and administer relevant HR paperwork and systems access (ADP, CRM, phones, email, etc.).
• Act as local liaison for Global Learning & Quality (L&Q) initiatives, helping to coordinate training agendas and assist with execution.
• Coordinate travel, hotel bookings, and meeting room logistics for onboarding and training sessions.

4.Cross-Office Support

• Provide weekly operational support visits to Laval and West Island offices to ensure consistency in standards and issue resolution.

Qualifications

• 2+ year of experience in office administration or similar administrative roles.
• Excellent communication skills in English; French is an asset.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook).
• Comfortable with administrative software and systems (e.g., CRM, ADP, internal trackers).
• High attention to detail, strong time management, and the ability to juggle multiple priorities.
• Professional demeanor with strong interpersonal and customer service orientation.
• Energetic, dependable, and able to work independently in a fast-paced environment.

Compensation & Benefits

• Competitive salary range: C$45,000 – C$50,000.
• Comprehensive benefits including health and dental coverage.
• Supportive, collaborative office culture with access to international colleagues and leadership.
• Opportunities for internal development and cross-functional learning.
• Direct impact on operational efficiency and team success.

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.