Office Manager

S3 Group Ltd.; Medicine Hat; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a detail-oriented Office Manager to join their dynamic team. This role is pivotal in supervising administrative functions, ensuring accuracy in financial transactions, and fostering a cooperative work environment. The ideal candidate will have a solid background in office management, especially within the manufacturing sector, and be proficient in tools like QuickBooks and Excel. This position offers the opportunity to make a significant impact within a respected organization that values teamwork and innovation, making it a perfect fit for those looking to grow their career in a supportive atmosphere.

Qualifications

• Minimum 3 years experience in an office environment, preferably in Manufacturing.
• Experience with QuickBooks and inventory management systems required.

Responsibilities

• Supervise administrative staff to ensure timely and accurate financial reporting.
• Work closely with bankers, customers, and suppliers to meet cash requirements.

Skills

Analytical Skills

Supervisory Skills

Organizational Skills

Communication Skills

Education

3+ years experience in an office environment

Experience in Manufacturing preferred

Tools

QuickBooks

MAX

Crystal Reports

Microsoft Excel

Microsoft Word

Job description

S3 is looking for a talented Office Manager with an eye for detail. Give us your best and we'll give you ours.

Since 1966, our company has been designing and building specialized equipment, products, and custom components for end-users and other manufacturers around the world. We know that being a great place to work means far more than getting paid. S3 fosters a respectful, teamwork environment where ideas are valued and everyone contributes with significance.

The ideal candidate should have strong analytical skills and supervisory skills with well-rounded overall experience accounting transactions and reporting. Experience in the manufacturing sector is preferred. The job centers on ensuring daily transactional activities are efficient, on time, and compliant.

This is a great fit for someone looking to join a dynamic and growing organization where they can have a positive impact on the team around them.

Duties and Responsibilities

1. Supervise administrative staff to ensure vouchering, invoicing, cheque runs, bank reconciliations, month-end financial statements and reports are accurate and sent to internal and external destinations on a timely basis.
2. Work closely with S3 Group bankers, customers and suppliers to ensure cash requirements for the company are met.
3. Become the company expert in business systems such as QuickBooks, MAX, Crystal Reports, and Excel.
4. Assist Management in analyzing and determining future staffing needs and maintaining succession plans by coordinating ongoing recruitment, training and retention programs.

To be considered please have:

1. Minimum 3 years experience in an office environment, preferably with a Manufacturing company.
2. Experience with QuickBooks accounting software and using inventory management systems required.
3. Excellent knowledge of Microsoft software, especially Word and Excel and a solid understanding of GAAP.
4. Preferred with some experience in general accounting functions such as bank reconciliations, cash flow analysis, invoicing, vouchering.
5. Experience with financial month-end preparations and reconciliation and in troubleshooting and problem-solving.
6. Able to organize multiple tasks and maintain a positive and cooperative team player.
7. Capable of working with minimal supervision, and the ability to communicate effectively and to inspire confidence from supervisors, peers and subordinates.