Office Manager

Kitsaki Management Limited Partnership; La Ronge; On-site; CAD 50,000 - 70,000; Full time

Job summary

Kitsaki Management Limited Partnership is seeking an Office Manager for its La Ronge office. The role involves managing administrative operations, supporting field teams, and fostering an inclusive workplace. Ideal candidates have extensive administrative experience, strong leadership skills, and a deep respect for Indigenous cultures.

Qualifications

• 5+ years in office or administration.
• Proficiency in data entry and Microsoft Office Suite.
• Strong organizational, analytical, and multitasking skills.

Responsibilities

• Oversee invoicing processes and verify field paperwork accuracy.
• Manage travel logistics and staff workflow.
• Foster a culturally inclusive workplace that respects Indigenous traditions.

Skills

Attention to Detail

Relationship Building

Communication

Problem-Solving

Team Leadership

Cultural Sensitivity

Education

Post-secondary education in office administration

Tools

Microsoft Office Suite

Job description

Company:Kitsaki Vegetation Services Limited Partnership (KVSLP) – Lac La Ronge Indian Band (LLRIB)Location:La Ronge, SaskatchewanReports to:Controller

Company Overview: Kitsaki Vegetation Services Limited Partnership (KVSLP), a proud member of the Lac La Ronge Indian Band (LLRIB) group of companies, managed by Kitsaki Management Limited Partnership (KMLP), is dedicated to promoting economic growth and employment opportunities for Indigenous communities. Grounded in cultural respect, sustainability, and community engagement, KVSLP provides vegetation management services while prioritizing the values and traditions of the LLRIB. We actively support Indigenous employment, reconciliation, and the empowerment of First Nations peoples.

Position Summary:The Office Manager plays a crucial role in ensuring the smooth operation of the KVSLP La Ronge office and the effective administration of field projects. This position requires a proactive leader capable of balancing administrative excellence with cultural sensitivity, supporting both office staff and remote field teams.

Key Responsibilities:

• Directly support the Controller in office management tasks and strategic assignments.
• Supervise staff members in accounts payable, invoicing, and administrative positions for the La Ronge office.
• Coordinate the staff workflow for accounts payable, invoicing and administrative assistants.
• Oversee invoicing processes, verify field paperwork accuracy, and resolve discrepancies promptly. Final checks are sent to the Project Manager-Technical.
• Support field staff, ensuring they have the administrative support to ensure efficient workflow.
• Manage travel logistics, including flight and hotel bookings for all field staff.
• Manage crew phone distribution, Fuel Cards, Visas, and files, including monthly reports.
• Organize and lead new hire orientation, including documentation, IT setup, and other requirements to prepare for work.
• Utilize software tools (Word, Excel, databases) for reporting, policy drafting, and data analysis.
• Create a desk reference guide for all job duties.
• Participate and lead the planning for all events and recognitions
• Provide vacation relief for administrative staff as needed.
• Foster a culturally inclusive workplace that respects Indigenous traditions and values.
• Assist in office functions to improve staff morale.

Competencies:

• Attention to Detail:Accurately manage data entry and documentation.
• Relationship Building:Cultivate positive internal/external relationships with respect for Indigenous cultural practices.
• Communication:Communicate clearly and respectfully across diverse teams, including Cree-speaking staff.
• Problem-Solving:Analyze issues, propose solutions, and make timely decisions.
• Team Leadership:Promote collaboration and mentor staff in a community-oriented environment.
• Cultural Sensitivity:Demonstrate understanding of Indigenous cultures, particularly Cree traditions and recommend attendance in local cultural activities

Requirements:

• 5+ years in office or administration.
• Post-secondary education in office administration.
• Demonstrated ability to manage a cross functional team
• Proficiency in data entry and Microsoft Office Suite.
• Valid Saskatchewan driver’s license (travel to Saskatoon periodically required).
• Strong organizational, analytical, and multitasking skills.
• Flexibility, reliability, and ability to work independently or in a team.

Application Note:KVSLP is an equal opportunity employer. We prioritize applications from Indigenous individuals, particularly members of the Lac La Ronge Indian Band, as part of our dedication to reconciliation and community growth.